Notice of enquiry: the enquiry should be normally held within a reasonable time of receiving the explanation. Proper and sufficient advance notice should be given indicating the date, time and venue of the enquiry and name of the enquiry officer, so that the work man can prepare his case. It should also be notified that he should be ready with oral and documentary evidence on the date of enquiry and bring witnesses to prove his case.
In certain cases, the following steps may be observed instead of those previously mentioned.
1. Issue of show cause notice.
2. Consideration of explanation.
3. Issue of the charge sheet and notice of enquiry.
While framing the notice, care should be taken not to make a statement which would indicate that the work man's case has been prejudged, statement that the explanation submitted was false etc, should not be made.