RISK ASSESSMENT EXERCISE:
You are an event manager. Russell Crowe has come to you and asked you to arrange a small function for a few of his friends. You and Russell agree on the following items:
Event: Small sit-down function for 300 guests to be held on the steps of the Sydney Opera House in the evening of December 1, 2009, with a budget not to exceed A$2 million.
Provisions: Beverages to include French champagne, Australian and New Zealand wines, Australian and New Zealand beers, spirits, mixers and non-alcoholic fruit-based drinks. Food is to consist of seven courses, served to the table. Entertainment is to include the following bands; Powderfinger and Screaming Jets with solo performers; Missy Higgins and Troy Cassar-Daly.
Special requirements: Each guest must have an uninterrupted view of the stage and must be seated in comfort, not cramped. The event must be staged outside the Opera House regardless of the weather conditions. Taxis must be provided for any guest who requests one at the conclusion of the evening. No uninvited guests.
Timing: Today is the 9th of March, 2008. Russell Crowe requires confirmation that the event will take place with the nominated entertainment by June 30, 2008. Invitations must go out, with a small present, to reach guests no later than December 1st, 2008.
Other information: Russell wants no further part in the event, other than to turn up on the night. The public and especially the media are not to know of the event until it happens.
REQUIREMENTS FOR THE COMPLETION OF THIS ASSIGNMENT
(a) Identify at least five different uncertainties that will be associated with this event.
(b) Assess the impact, likelihood, detection difficulty and likely timing of each of these uncertainties and set them out in a matrix.
(c) Develop an uncertainty response matrix that shows the uncertain event, your response, a contingency plan, what will trigger your response and who is to be responsible.