Releasing Work:
Documents whose physical and technical processing have been completed are released for use at prescribed intervals, like once a week, once a fortnight, or once a month, etc. Releasing work also includes making lists of new additions or Accession List. For this purpose the Main Entries relating to the released documents are arranged in a classified order and sent for typing out the Accession List. The practice may vary from library to library with regard to the dissemination of information regarding new additions. The Accession List may be put up on the Notice Board, printed or cyclostyled and copies mailed to members, or published in the weekly editions of newspapers, etc. The documents released at a time are usually placed on display for a week or so before they are merged in the general collection. During this period the readers can examine the new documents and make reservation if necessary.
The following procedure can be adopted for releasing work:
- Inserting the Book Card in the Book Pocket
- Separating the Shelf-list Cards
- Separating the Main Entry Cards
- Separating the Added Entry Cards
- Arranging the Main Entry Cards in the classified order
- Typing out the Accession List from the Main Entry Cards
- Noting the Date of Release on the Date Label of each document
- Putting the books on the display rack