Coordinating Work:
When different persons are doing different jobs connected with the processing and preparation of documents there can be chances of inadvertent errors and, inconsistencies. Consistency and accuracy are the two virtues of processing work and ensuring them is the main objective of coordination. This is the responsibility of the Chief of the Technical Department although he can assign the same to a different coordinator. The main function is to check and pass the physical processing, classification, and cataloguing jobs done by others. The procedure can be outlined as follows:
• Scrutiny of Physical Processing Work
• Scrutiny of Accession Numbers
• Scrutiny of Call Numbers
• Scrutiny of Subject Headings
• Scrutiny of Catalogue Entries, Shelf-list Card, and Book Cards.
Physical Processing Work: The coordinator should examine each document and satisfy having that -
• all pages are cut open
• easing work is duly done
• library stamp is put on all conventional places and
• the Book Plate, the Book Pocket, the Date Label and the Book Tag are correctly placed and properly fixed
Accession Number: The coordinator must scrutinise and satisfy himself that the Accession number written on the verso of the title page of the document is correctly carried over to the Main Entry card, the Shelf-list Card, the Book Card and the Date Label.
Call Number: For each document, the coordinator must satisfy himself that -
• the Subject Analysis is correct
• the Class Number is constructed and written correctly
• the Book Number is constructed and written correctly
• the Collection Number is correctly given where necessary
• the Call Number is correctly written on