Assignment: Case Study- The Problems of Multitasking
This assignment involves that the student read the case study and answer all questions at the end of the case study in a 4-5 page paper.
Case study:
An eastern U.S. financial services company found itself way behind schedule and over budget on an important strategic program. Both the budget and schedule baselines had begun slipping almost from the beginning, and as the project progressed, the lags became severe enough to require the company to call in expert help in the form of a project management consulting firm. After investigating the organization's operations, the consulting firm determined that the primary source of problems both with this project in particular and the company's project management practices in general was a serious failure to accurately forecast resource requirements. In the words of one of the consultants, "Not enough full-time [human] resources had been dedicated to the program." The biggest problem was the fact that too many of the project team members were working on two or more projects simultaneously-a clear example of multitasking. Unfortunately, the program's leaders developed their ambitious schedule without reflecting on the availability of resources to support the project milestones. With their excessive outside responsibilities, no one was willing to take direct ownership of their work on the program, people were juggling assignments, and everyone was getting farther behind in all the work. Again, in the words of the consultant, "Project issues would come up and there would be nobody there to handle them [in a timely fashion]." Those little issues, left unattended, eventually grew to become big problems. The schedule continued to lag, and employee morale began to bottom out. Following their recognition of the problem, the first step made by the consultants was to get top management to renegotiate the work assignments with the project team. First, the core team members were freed from other responsibilities so they could devote their full-time attention to the program. Then, other support members of the project were released from multitasking duties and assigned to the project on a full-time or near full-time basis as well. The result, coupled with other suggested changes by the consultants, was to finally match up the project's schedule and activity duration estimates with a realistic understanding of resource needs and availability. In short, the program was put back on track because it was finally resource-leveled, particularly through creating full-time work assignments for the project team that accurately reflected the need to link resource management with scheduling.
Questions
1. How does multitasking confuse the resource availability of project team personnel?
2. "In modern organizations, it is impossible to eliminate multitasking for the average employee." Do you agree or disagree with this statement?
3. Because of the problems of multitasking, project managers must remember that there is a difference between an activity's duration and the project calendar. In other words, 40 hours of work on a project task is not the same thing as one week on the baseline schedule. Comment on this concept. Why does multitasking "decouple" activity duration estimates from the project schedule?
Format your assignment according to the following formatting requirements:
1. The answer should be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides.
2. The response also includes a cover page containing the title of the assignment, the student's name, the course title, and the date. The cover page is not included in the required page length.
3. Also include a reference page. The Citations and references should follow APA format. The reference page is not included in the required page length.
Text Book: Project Management- Achieving Competitive Advantage by Jeffrey K. Pinto, Fourth Edition.