Assignment task: You are the Purchasing Buyer responsible for service contracts for G&H Industrial Manufacturer. Your janitorial contract is due for renewal. Dwaine the Area Manager for the Facilities Department approaches you to discuss the need to go out to the marketplace and conduct a Request for Quotation (RFQ) to negotiate a three (3) year contract. The current supplier for the janitorial service is Jansen Cleaning Company.
1. What will you request from Dwaine prior to starting the Request for Quote process? What document(s) will you need from Dwaine? How can you as the buyer help Dwaine with the document(s)?
2. Explain the types of information you will need to complete the Request for Quote Document. Choose 3 areas of a Request for Quote document and explain why these details are important to the process
3. What is the minimum number of suppliers you would invite for the Request for Quote? Why?
4. What steps would you take to identify prospective suppliers? How would you qualify if the supplier meets the requirements to bid on the janitorial contract?
5. Once you've selected the suppliers for the RFQ, as the Buyer, how would you conduct the RFQ? What steps would you take to complete the RFQ? Hint: How would you conduct the RFQ? In person, auction, email etc... Explain which process you would choose, how you would conduct it and why.