Budget Allocation Register:
This is the basic financial guide for acquisition work and this must be consulted at the different stages of document selection, ordering and passing of bills. If necessary, copies of the register can be made for use in the Document Selection Section, Document Procurement Section and Document Accessioning Section.
Accession Register:
The importance of the Accession Register was pointed out in Section. The standard size of an Accession Register is 16" X 13". In Illustration 4 you will find the columns provided in an Accession Register.
Work Diary:
The Work Diary is a desirable record to be maintained in the Acquisition Department. The diary can be written on a daily or weekly basis. Monthly and annual statistics can be taken from the diary for reporting as well as for work evaluation. All quantifiable job items can be accounted for through the diary, like the number of
• titles noted for selection
• title intended
• titles suggested
• titles scrutinised
• selection cards written
• titles forwarded for approval
• titles listed for order
• titles checked for ordering
• titles ordered
• titles supplied
• titles accepted
• titles passed for payment
• titles forwarded for processing etc.