You are the director of management and information systems in your organization. At your monthly briefing for management, a vice president complained that some employees have posted personal web pages on the company's web server. "It looks really unprofessional to have stuff about cats and children and musical instruments. How can people do this?" You took the question literally. "Well, some people have authorization to post material-price changes, job listings, marketing information. Someone who has authorization could put up anything." Another manager said, "I don't think it's so terrible-after all, there aren't any links from our official pages to these personal pages." A third person said, "But we're paying for what's posted-so we pay for server space and connect time. Maybe it's not much right now, but as more and more people become web-literate, the number of people putting up unauthorized pages could spread. We should put a stop to this now." The vice president agreed. "The website is care-fully designed to present an image of our organization. Personal pages are dangerous. Can you imagine the flak we'd get if someone posted links to pornography?" You said, "I don't think that's very likely. If it did happen, as system administrator, I could remove the page." The third speaker said, "I think we should remove all the pages. Having any at all suggests that our people have so much extra time that they're playing on the web. That suggests that our prices are too high and may make some people worry about quality. In fact, I think that we need a new policy prohibiting personal pages on the company's web server. And any pages that are already up should be removed." A majority of the managers agreed and told you to write a message to all employees. Create a letter to tell employees that you will remove the personal pages already posted and that no more will be allowed.
Hints:
Suggest other ways that people can post personal web pages.
Give only reasons that are watertight and make the company look good.
More info:
Although the prompt quotes a meeting of managers where some disagreed with making this policy, you should present a united company voice in informing employees of this policy. Be sure to note alternatives where employees can post personal webpages (Tumblr, Facebook, etc.).