Job description in detail

Question

Explain Job description in detail.

Answer 1

Top executives uses job description, mainly when they discuss one another‘s responsibilities together. Overlapping or misunderstanding can then be found out. Questions can be asked on the main thrust of each position, and problems related to structure can be found. A job description turns out to be main force for organizational variation and development.

A job description contains the following parameters:

1. Job identification, which incorporates the job name, another title, department, division and job’s code number. The job designation classifies and assigns the job properly. The department and division indicate the name of the department and where it is situated.

2. Job Summary tells us the two important things. First it gives a short description which is used as extra identification information when a job title is not sufficient to explain the role. Second, it provides a summary to reader to understand the job in detail. It provides the reader a quick explanation (in one or two sentences) of the content of a job usually.

3. Job duties give us a complete listing or the responsibility together with some signs of the frequency of occurrence or time given to each major duty. It is viewed as the heart of a job.

4. Relation to other jobs: This helps us to find out the job in the organization by indicating immediate below or above the job in the job hierarchy.

5.  Supervision: Under it is provided the number of people to be supervised  and job titles, and the extent of supervision required like general, intermediate or close supervision.

6. Working conditions generally give us information about the conditions in which a job holder should work. These include dust, wetness, cold, heat, moisture, fumes, odor, and oily conditions prevailing inside the organization.