Purpose
Your task is to determine the data and employee information that your organization will be making available within the new HRIS program, the consideration of which government laws to comply with, and privacy issues.
Background Information
You successfully outlined the employee training program that Giant Eagle will utilize in preparation for the new HRIS program. Giant Eagle is now preparing itself for the next phase of the implementation process, which involves determining the data and employee information that Giant Eagle will be making available within the system, the consideration of which government laws to comply with, and privacy issues. Giant Eagle Grocery Company is a well-established organization in the grocery industry. Giant Eagle has twenty-three chain stores located throughout the midwest. Each grocery store has a General Manager, who manages the store. The only human resource function that the General Manger conducts is the interviewing, hiring and scheduling of store employees. All other HR functions, such as payroll, employee benefits and related programs, are administered from the company headquarters. You may want to review your previous Giant Eagle HRIS plan as you prepare for this next implementation phase. There are now three months until the "go live" date for the new HRIS program, and the HR Department is currently putting together the final list of information that will be made available within the system for employees and resolving the remaining legal and privacy issues.
You are the Human Resource Director for Giant Eagle and have been asked to prepare a report for the company's Executive Committee on this next phase of the HRIS implementation.
Here are the questions to include in your report:
When Giant Eagle employees login to the HRIS to access personal information, what information will be available to them?
Will employees be able to make personal information updates, such as home address, telephone number and family dependents? Or will employees need to contact the HR office?
Will the employee's job description be posted within his/her HRIS profile? Why or why not?
Will the employee's completed job performance evaluations be posted within his/her HRIS profile? Why or why not?
Which specific Federal laws must Giant Eagle's HRIS program address to be within compliance?
Which privacy safeguards will be built into the HRIS? How will Giant Eagle guarantee their employees that their personal information is safe and no other person can access it?
How long will this phase of the implementation process take to complete?
What can the Giant Eagle Executive Committee do to assist the HR Department in this process?