Exercise: Preparing a Letter to a Client
Question 1: You'll find a memo from your supervising attorneyasking you to prepare a letter to your client, Jane Smith. In the memo, your supervising attorney is telling you that he has received a Tax Assessors' Office Hearing Notice and she wants you to send a letter to Ms. Smith advising her of that hearing. The information that should be included in your letter to the client is in both the memo from your supervising attorney and the appeal hearing notice?
Question 2: When you're preparing your letter, make sure you use the letter writing recommendations included in the Legal Writing study unit. The letter should go out under your signature, not your supervising attorney's signature. The letter to Ms. Smith should go to the property address listed in the Tax Use the client's address that's listed in the hearing notice.
Memo
From: Supervising Attorney, ES
To: Paralegal
Date: Today
Re: Jane Smith, Tax Appeal
Our File No. Smith-3-04
Please send a letter to Ms. Smith advising her of her tax appeal hearing per the attached notice. Please make sure she remembers she is to meet me in the lobby ten minutes before the hearing is scheduled to begin and that she should bring pictures of all comparable houses in her area as per our earlier meeting.