SCENARIO TASKS
1. Reply to Dr Simmon's email (remember that you have only met him once). Your aim should be to gather detailed information about his business, his needs and his scope of works in order for you compile a proposal report. (200 words)
2. Once you have obtained all of the information about the client (fictitious - student to make up this information dependffIr on their professional field and based on the initial client email from Dr. Simmons), plan and write a recommendation proposal in report format. (1000 words)
a. Complete the provided Student Report Planning Document (electronic format). This document needs to be completed and emailed to teacher to demonstrate your report planning.
b. Your final report should provide Dr. Simmons with detailed information about what services/products your firm will provide to match his needs. Students are required to use the provided Report Style Guide to structure their reports.
3. Design a second email to this client to give him your proposal report. (100 words)
ADDITIONAL ASSESSMENT TASK
4. Write an email to your teacher explaining what you have done to look for employment in Australia. (300 words)
This assessment must be submitted by email to your teacher (3 emails, 1 report planning document, 1 report). Your email must include your name and course code as the subject line.
REPORT STYLE GUIDE
A report is a document that defines a subject or problem, and gathers relevant information and facts in order to present them as completely and accurately as possible.
The clarity and readability of any report are greatly enhanced by attention to matters of document structure and Presentation style as weir as content.
Document structure relates to the organisation of the information, e.g use of title of page, headings and subheadings, page numbering, etc.
Presentation style relates to such things is
- Design of a title page
- Format of headings and subheadings
- Use of space around key features/paragraphs.
- Use of underlining and italics,
- Font style and size in different sections of document.
- Overall 'look' and layout, consistency of style.
The following pages provide you with guidelines on document structure and style for submission in your course
Document structure
The report document should have a structure that clearly identifies the information contained in it.
Title page
Formal reports should have a title page. It is important to identify the content of the report by clearly stating the title of the document, as well as identify the author of the report and the intended audience.
Headings and sub-headings
The body of a report should be broken up into paragraphs, and where applicable, headings and sub-headings should be used to make all information easy to locate and read.
Header footer
Use the header footer to provide information such as page numbering, and name.
Presentation Style guide
Overview
As a general rule:
• keep your style consistent
• use it to help present the information clearly and effectively
• use only a few variations of font and size (see each section for specific information)
• use space wisely
Font and site in different sections of document.
This is amuck-abused area. Please follow these guidelines.
• use no more than 2 different fonts overall
• only one font should be used for the body text.
• Choose one of the following 'serif fonts: Times New Roman or Book Antigua
• the body text should be in 12 point the most commonly used size).
• avoid 'sans serif fonts such as Arial) in the body text as these are considered harder to read.
• do not vary font site within the text of a document, except for headings. Use spacing or bold if you want emphasis.
• headings and subheadings may be in the same font as the body text, or you may choose a different font for headings and subheadings.
This may be other serif font you have not used for the body text (either Times New Roman or Book Antigua) or you may choose a 'sans serif font. Please select either Anal or Tahoma.
Overall 'look' and layout of a report document.
This type of document is usually of a conservative nature, and maximum clarity is the aim.
• never use unnecessary dividing lines, borders, shading etc. within the text of the document.
• never use smiley faces or any other sort of 'Wingding' font.
• never have a heading or subheading separate from the text it refers to, or split a short sentence or paragraph over two pages if you can possibly avoid it in other words use 'Page Break' intelligently,
• treat your report as a piece of design. Ask your yourself the following questions when you think you have finished:
o does the layout of the document serve the intent of clarity of understanding or does any aspect actually hinder this process.
o does the document look' attractive, does it have any messy elements. Identify them and fix them.
o use the Spell check option in WORD to assist you check for errors.
Remember to use this intelligently. Check each possible error carefully, do not just change - it may not be right!