Advanced Radio repairs make all sales on account. Cash receipts arrive by mail. James opens the envelopes and separates the cheques from the accompanying remittance advices. James forwards cheques to another employee, who makes the daily bank deposit but has no access to the accounting records. James sends the remittance advices, which show the cash received, to the accounting department for entry into the accounts. James' other duty is to grant sales allowances to customers ( a sales allowance decreases the amount receivable). When he receives a customer's cheque for less than the full amount of the invoice, he records the sales allowance and forwards the document to the accounting department.
Required
You are the new Financial Controller of Advanced Radio repairs. Write a memo to the company Chairperson identifying the internal Control weakness in this situation. State the steps to be taken to correct the weakness.