Question: Refer to Ch. 14 of Technical Communication for this assignment to review the different types of correspondence in the workplace.
Write a 200- to 350-word workplace memo that addresses the following scenario. Reference the attached Tips for guidance in addition to the textbook (Ch 14).
You work for a company located in a large office building with designated areas for employee breaks and lunches on each floor. You have been asked to write an email memo in your role as Human Resources Manager directing all employees to clean up before leaving the break room.
There have been repeated instances of spilled food, garbage left behind, and employee lunches and food items spoiling in the refrigerators.
You need to "warn" employees that if these practices are not improved upon, the cleaning staff will be directed to throw out everything in the refrigerator on a daily basis.
You are also directed to ask employees to clean any messes they may encounter in the break rooms, regardless of whether or not it was their own. Additionally, the memo should include a brief list of Dos and Don'ts that also can be posted in each break room.
Follow the guidelines for ensuring quality and appropriate tone discussed in Ch. 14.
Use formal memo format:
DATE
TO
FROM: Your name and titlle
SUBJECT:
incorporate:
Formal salutation (Dear or Hello)
Brief introduction indicating subject of memo
"Buffer" to soften potentially negative perceptions of the message
Reasons for the request
Specific list of Dos and Don'ts
Conclusion, expressing appreciation and thanks for compliance and contact information for questions
Courteous and respectful tone
Formal signature and signature block (Sincerely or Regards, space for signature, name, title)
Attach a title page in APA format. Number pages. Double space.
Adhere to the rubric provided related to mechanics, format, structure and content.