Homework: Effective Meeting Planning
Plan a meeting: Decide who to invite and plan the meeting objectives and desired outcome of the meeting. If you are planning a virtual meeting, address the pros and cons of holding the meeting virtually.
Scenario:
The marketing communications department has outgrown their space in the corporate office. You've been asked to put together a team to design optimal work facilities for the department's newly leased space in a neighboring building. You have four months to put your plan together before the lease begins. You may choose four other people from the company to be on your team. For this homework, create the names of the people you choose. Assume that you know each person and can explain why you chose them. You can base your descriptions on real people that you know if you wish.
o Part I: Write a short paragraph briefly describing why you chose the four members of your team. Did you choose based on MBTI, past work history, emotional intelligence, office politics, ability to work on a team, or some other reason? There are no wrong answers. The objective of the homework is to be aware of why you chose the group for your team and to be able to articulate your reasons for choosing them.
o Part II: Write a 1 to 2 pages agenda for the first meeting launching the new team. Include the date, time, and place of the meeting. Include a brief description of the members' roles and responsibilities. Clarify the intended outcome of the meeting. Project a positive ethos in the meeting invitation. Use the guidelines below to help create your agenda.
Format your homework according to the following formatting requirements:
o The answer should be typed, using Times New Roman font (size 12), double spaced, with one-inch margins on all sides.
o The response also includes a cover page containing the title of the homework, the student's name, the course title, and the date. The cover page is not included in the required page length.
o Also include a reference page. The Citations and references must follow APA format. The reference page is not included in the required page length.