ASSIGNMENT
Given the following descriptions of the 3-way matching process.
a. Create a swimlane diagram for the ‘as is' process
b. Create a swimlane diagram for the ‘to be' process
Submit your work in a MS Word document.
The Traditional 3-Way Matching Process (‘AS IS' process)
The purchasing department of Company X completes a paper purchase order and sends it to Supplier A via fax, with a copy going to the accounts payable department of X.
Supplier A ships the goods and they arrive at company X's receiving dock. A clerk at X's receiving dock completes a paper receiving document describing the goods and sends it to X's accounts payable department. Supplier A meanwhile sends a
paper invoice to X's accounts payable department.
A clerk in X's accounts payable department would match three documents: the original purchase order, the receiving document, and the invoice. If all three documents match, an accounts payable clerk issues a paper check to supplier A. If they don't match, an accounts payable clerk calls supplier A by phone to reconcile any shipment errors.
The Reengineered 3-Way Matching Process (‘TO BE' process)
The purchasing department of Company X completes a purchase order in an online database and sends the purchase order electronically to Supplier A via a computer network. Supplier A ships the goods and they arrive at X's receiving dock. The receiving clerk uses a computer to check the purchase order in the online database.
If there is a match of the item received to the online database, the receiving clerk updates the database with the push of a button on the keyboard, and the computer automatically issues electronic payment to the supplier. If there is no match, the receiving clerk refuses the shipment and returns the goods to the supplier.
The important issue is to complete the assignment correctly. However it should not be more than 2-3 pages.