Case Study:
Summer Dress Code Memo
Question 1. Imagine that you work for an entertainment company and have asked an intern to draft an email to employees about a summer dress code. The email will be distributed to 300 employees in the corporate office. You will allow employees to dress more casually during the warm weather, but you also want to give them clear guidelines on what is and is not acceptable to wear in the office. You receive the draft from the intern, but it needs work. Rewrite the draft email for employees.
To: Corporate Staff
From: Benjamin Porter Subject: Dress
For this summer ONLY employees can wear more casual clothes. No more suits for us! Enjoy the warm weather but pls. don't embarrass yourself or the company.
Thanks! Ben
Revising a Memo to Employees
1. What do you want to accomplish with this memo?
I want to announce the summer dress policy with clear guidelines and a professional tone. I want employees to be happy about the relaxed code but to still dress appropriately for the office.
2. What, specifically, do employees need to know?
The summer dress policy allows employees to wear more casual clothes, but attire must be modest and business appropriate.
3. What works well in this draft?
Emphasizes that this is a summer change and that each employee is representing the company.
4. What could be improved in this message?
Because this message will be sent to over 300 employees, a more formal tone is appropriate. "ONLY" and "pls." are too informal. In addition, the guidelines are not clear enough.
A memorandum is attached here kindly see it:
Attachment:- memorandum.rar