In a small community there is a volunteer firefighting association. The board members of this association are volunteers who own property in the community. The board meets quarterly to review major operations activities in the prior quarter, compare expenses to budget, and find solutions to any problems that have occurred. Minutes are written and approved at each board meeting. At the annual meeting, the board presents a budget for the next year and prepares an annual report. Minutes of the annual meeting are also prepared and approved.
Recently, several willing and highly-qualified potential board members have been unable to physically attend quarterly meetings. As a result, they have been unable to serve. To overcome this challenge, the board wishes to hold virtual board meetings.
In an essay, use the 5-component model to recommend a collaboration information system for the association’s meetings. Specify the work that must be done for each component. Ensure your system has features and functions to facilitate communication, content-sharing, and task management.