Prepare the Terms of Reference (TOR)
Let us now learn how to prepare a TOR.
TOR forms are an important document of the RFP. It helps reduce the risk of ambiguities during the preparation of the consultant proposals, contract negotiations and execution of the services. It reduces the risk of unnecessary extra work, and additional expenditure for you.
TOR should generally include the following:
- Project and assignment background information.
- Precise statement of the objectives.
- Outline of the tasks to be performed by the consultant.
- Schedule for the completion.
- Data, services and facilities to be provided by you.
- Final outputs (reports - inception, progress reports, interim report, draft final and so on) that would be required of the consultant.
- Composition of the review committee and the review procedure of the outputs delivered by the consultant.
- List of key personnel who's resume would be evaluated.