Assignment:
Project Charter, Scope, and Work Breakdown Structure Assignment
Imagine you have been selected to participate in a prestigious internship in a health care organization by working for the chief information officer (CIO). Your internship will consist of a series of project management activities you complete throughout this course.
In your first meeting with the CIO, she explains that when you came into the facility, you received a visitor pass, per the standard policy. You signed in on a printed page, and the receptionist gave you a visitor badge. The organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.
This device allows the visitor to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. The organization will pay $500 per month for this system, and it anticipates the system will help protect its visitors' confidentiality because they will no longer have a paper visitor log. The organization also hopes it will help increase security because the visitor badges will automatically disable at the end of visitors' scheduled visits.
The vendor will ship the badge kiosk for delivery in about a month. The organization will install the kiosk because it is customer installable. The CIO, who will be the project sponsor, wants you to manage the project. The primary users are the reception staff. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. Also, system users include patients, vendors, and health care providers, such as doctors, social workers, and case managers representing payers.
Part 1. Project Charter and Scope
Your first assignment is preparing a charter for this project. The CIO needs this for a meeting early next week. Your charter must identify the project stakeholders, a description of the project, its value to the organization, the project scope, an estimate of the project schedule, an estimate of the implementation budget without the monthly operation fees, quality issues, assumptions and risks, and definitions of any important terminology.
The CIO wants you to submit your charter as an annotated Microsoft PowerPoint presentation. Use the Notes Panel to write speaker notes in complete sentences and paragraphs that are the exact words you would say if you made a face-to-face presentation.
Your presentation must be between 9 and 12 slides long, not counting the title slide or references slide. Although your slides must address the elements of the charter, your speaker notes must address the elements and theory related to project charters you might learn from the textbook and other scholarly reference materials.
Properly cite your sources using APA format in the speaker notes and, on a referenceslide at the end of the presentation, just as you would do in a paper.
Part 2 Work Breakdown Structure
In your second meeting with the CIO, she thanks you for your excellent project charter. She informs you that the steering committee has accepted it and has asked that you prepare a work breakdown structure (WBS) for this project. She reminds you of the importance of considering the feedback she provided to you on the project charter in preparing your WBS.
Your WBS should include tasks for planning for the installation, gathering the user requirements, installing the kiosk, configuring the kiosk, testing the kiosk, training users on the kiosk, going live, and transitioning support for the kiosk to the help desk.
In your WBS, the CIO will look for at least eight major phases, with at least three tasks under each major phase. Your WBS should:
• Describe at least eight major phases with at least three tasks under each phase.
• Identify all the work tasks needed to complete the project.
• Provide an estimated duration of each task.
• Identify all major milestones, such as completing each major phase.
Submit your WBS in a Microsoft® Excel® file.
Part 3. Work Breakdown Structure
In your third meeting with the CIO, she thanks you for your excellent project WBS. She informs you that the steering committee has accepted it and has asked that you update the WBS to include the following:
• Start and end dates for each task
• Recommended resources-such as people, tools, and materials-for each task
• Estimated work effort for each task
• Relationship between tasks
• Estimated costs for each resource
• Gantt chart showing project timeline
• Project network diagram showing critical path
o Review your weekly readings for examples of network diagrams.
• A project budget that shows the total cost of the project and of each phase
She reminds you of the importance of considering the feedback she provided to you privately on the first part of the WBS in the update.