Assignment Problem: Manage Acquisition of Resources
Task Summary:
You are to liaise with the Human Resources Manager for staffing requirements and organize the required equipment for the new campuses.
Resources and Equipment Required To Complete This Assessment
a) Access to textbooks and other learning materials
b) Access to a computer with Internet and software such as Microsoft Office.
c) Case study in Assessment Task 2.
d) King Edward VII College Policy and Procedure Documents (to be provided by the assessor)
e) King Edward VII College Equipment list (to be provided by your assessor).
Assignment Instructions:
Part A: Organize Human Resources Requirements
1. Review the King Edward VII College Recruitment and Selection Policy and Procedure.
2. In line with the policy and procedure you will need to liaise with the CEO and the Human Resource Manager in writing to ensure that the required staff are recruited as follows:
- Request for approval of the positions required for the expansion as per the scenario information.
- Details including timelines for recruitment, the location of the positions and whether the College's name should be included in the recruitment advertisement. Remembering that the College needs to protect their intellectual property for this expansion project.
Ensure your communications are clear and concise, grammatically correct and free of errors.
1. Submit your written correspondence to your assessor.
Part B: Organize Equipment Requirements
1. Review the King Edward VII College Purchasing Policy.
2. Imagine that you have recently developed this purchasing policy in preparation for the expansion of the College. In order to ensure the administration team procures the equipment for the new campuses in accordance with the new policy, send a memo or email to the administration team outlining
- The purpose of the purchasing policy and the need to ensure that all purchases are made accordingly. You should summarize the key messages of the policy as per the purchasing principles.
- The required information for purchase of equipment for new campuses as follows:
- Description of equipment required, the number and type to be made as per existing campus (see list provided by your assessor)
- Required timelines for the purchase of the equipment
- Requirement to receive and approve quotes as per purchasing policy.
Ensure your communications are clear and concise, grammatically correct and free of errors.
2. Submit your written correspondence to your assessor.
Assessment Problem: Operational planning, monitoring and reviewing project
Task Summary:
You are to monitor and review the operational performance for King Edward VII College and report to the CEO.
RESOURCES AND EQUIPMENT REQUIRED TO COMPLETE THIS ASSESSMENT
- Access to textbooks and other learning materials
- Access to a computer with email software and Internet
- King Edward VII College - Profit and Loss Statement (to be provided by the assessor).
Instructions:
Part A: Monitor and Review Operational Performance
Imagine you are reviewing the company's performance for the two new sites for six months from July to December 2017.
You will be provided with a profit and loss account for review, which you will be required to analyze and provide a report to the CEO outlining performance in relation to the budget.
You have also been asked to review costs associated with electricity, office supplies and water as a means of assessing the company's use of resources.
Based on the performance of the company, you will also be required to seek a variation to the Operational Plan to recruit two new Academic Managers, one for each campus. This is because the higher than expected student numbers led to a lack of time for the existing Academic Manager to manage all three campuses.
1. Analyze the information provided in the interim Profit and Loss Account including:
a) Calculation of net profit or loss for each campus
b) Calculation of variances between actual and budgeted expenses in percentage - noting that negative variances of up to 10% are acceptable and do not need to be reported
2. Based on your analysis of the profit and loss account, develop a short report to send to the CEO that:
a) Outlines financial performance based on the figures in the profit and loss account
b) Identifies variances higher than 10%
c) Compare the performance of each campus
d) Recommends solutions in relation to expenditure items where variances are higher than 10%
e) Seeks a variance to the original operational plan - due to the large number of enrolments - to recruit two new Academic Managers, one for each campus
Ensure your report is structured in a logical format that makes use of headings. You may also include graphs and charts to visually represent your data. Submit your report to your assessor.
3. Based on your review of the expenditure on energy usage as documented in the profit and loss account, you are required to develop and send a memo to all staff with regard to effective and economical use of resources. The purpose of the memo is to coach staff in using resources wisely and so you should include at least 10 simple actions that all staff can follow to conserve energy.
4. The final part of this task requires you to organize all of the documents that you have developed for Assessment Tasks 1, 2, 3 and 4 into logical folders that are named appropriately (you will need to create new electronic folders on your computer). Submit a screen shot of each folder and its contents to your assessor.
Part B: Role Play: Meet With The CEO
1. Negotiate the recommendations for a variation in the Operational Plan.
Meet with the CEO (your assessor) to discuss your variation recommendation of employing two Academic Managers.
The purpose of this meeting is to use your skills to gain approval for the variation from the CEO (your assessor). This means that you will need to demonstrate a range of high level communication and interaction skills such as leadership influence, negotiation and collaboration.
You may decide how to present this information to gain the approval. You will have 10 minutes to do so.
Ensure that you make arrangements with your assessor for access to any type of equipment for your meeting.
Based on your meeting with the CEO, your assessor will approve the variation to the operational plan.
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