Assignment task: Make a Production Schedule
My case:
- Event: Student Awards Night
- Load in start time: You decide what is a reasonable amount of time to done your load in.
- Load out end time: You must return the venue to its original state by 7am the next morning.
- Key points to consider: This awards night event is scheduled to run from 5pm to 10pm. The evening includes a cocktail reception with food stations from 5pm to 6:15pm. The awards ceremony will begin at 6:30pm and last until 8pm. Dessert stations will be set up for the remainder of the evening while award recipients participate in photo opportunities and pick up their awards.
Using the case study, make a detailed production schedule to support the successful load-in and load-out of your event. Some considerations to keep in mind:
- Start your production schedule from the moment that you take possession of the event venue.
- Your production schedule should end after the load out, when you are ready to return the event venue back.
- Include all the dates and hour by hour schedule.
- Your schedule should flow smoothly with continuous work flow. Utilize your time well. There should not be large gaps of free time. Remember, you are renting the venue and every hour is valuable.
- Ensure your schedule takes into account the various vendors and personnel necessary. Be sure that the work of one vendor does not interfere with other vendors.
Note: You have been given the basic parameters that are specific to your event. Please consider the other resources that you will need that are not listed. For example: portable toilets or catering staff and equipment. The purpose of this assignment is to make a detailed production schedule that includes all the various resources and vendors needed. Timing is crucial and you must consider what order your load in and load out take.