One-page statement of interest & motivation for the assignment addressing each of the following:
- Specificinterestinposition
- Qualifications to meet the position duties with respect to the required skills
- Skills that are anticipated to be gained
Special announcement of a temporary promotion/reassignment at the US Army Corps of Engineers, Directorate of Civil Works.
DESCRIPTION OF ASSIGNMENT/DUTIES:
As Secretary, Planning and Policy Division, Directorate of Civil Works, works under the general supervision of the Deputy Mississippi Valley Division Regional Integration Team providing administrative support.
Duties consist of the following:
This position allows seamless coordination between the Chief and the Executive Office Administration Assistant and other administrative assistants within the Divisions.
The position allows efficient and effective communication between the Chief's Divisions, stakeholders, the Chief of Engineers office and the office of the Assistant Secretary of the Army for civil works.
Maintains supervision of the Chief, Planning and Policy Division calendar, establishing priorities and making commitments for appointments and attendance at meetings.
Ensures Chief, Planning and Policy Division is fully briefed and equipped with requirements prior to commitments and scheduling of meetings. Resolves conflicts in scheduling and coordinates with appropriate parties.
Coordinates all travel arrangements to include obtaining lodging, reservations, transportation, itinerary, and points of contacts. Prepares travel orders and vouchers via electronic financial systems - CEFMS.
Receives and screens all incoming and outgoing correspondence. Prepares routine correspondence and a wide variety of reports. Maintains Chief, Planning and Policy Division' suspense log of incoming and going correspondence.
Receives and screens visitors and telephone calls to the office. Ascertains nature of business or problem and determines appropriate action based on knowledge of organization.
Arranges for conferences and meetings and accomplishes complete scheduling to include obtaining conference /meeting facility, equipment, and supplies.
Utilizes office automation systems to meet various office administrative/clerical needs.