Assignment Topic 1: Project Management Introduction, Charter and kick-off
Based on the prior Project Selection Prioritization Matrix, you undoubtedly have surmised that the Old Farm House investment project is the best option for you at the moment. Following this decision, the following business case below has been developed for you:
Old Farm House Business Case
1.2 Scope Overview (word limit: 150)
Use your own words to convert the project brief (business case) in a short scope overview:
1.3 Milestone Schedule and Deliverables
Based on the project brief and the list of work packages, please list the milestones you would identify for this project. The first and last are already given for you. Estimate a completion date for each milestone, as well as what the acceptance criteria would be. Also think about who should judge whether or not the criteria have been met.
1.4 Initial Risk Identification
Based on the project brief, examples from the book and your own interpretation please identify at least four potential risks to the project.
1.5 Resources Required
Based on the project brief, examples from the book and your own interpretation please identify the funding, workers and equipment required for this project, as well as potential other resources. Don't over think this exercise and keep it short and simple.
1.6 Initial Stakeholder Identification
Based on the project brief, examples from the book and your own interpretation, please identify at least four stakeholders to the project, their interest and priority to the project.
1.7 Team Operating Principles
Please list a minimum of three Team Operating Principles you believe are important for your project
1.8 Lessons Learned
Please list a minimum of three Lessons Learned you believe can contribute to your project:
1.9 Commitment
Fill out the first column of the table below:
Assignment Topic 2: Communication plan, WBS, and RACI
2.1 Stakeholder Prioritization Matrix
Based on the project brief, examples from the book and your own interpretation, please identify as many stakeholders as possible. Rank their power, Interest, Influence, Impact, Urgency and legitimacy on a scale of 1 to 3 (1 = low, 2 = medium, 3 = high) and add them in column 'Total'.
2.2 Project Communications Matrix
Based on the project brief, examples from the book and your own interpretation, complete the communication matrix below. (It is possible that certain cells might be left open).
2.3 Work Breakdown Structure
Based on the project brief, examples from the book and your own interpretation, complete the WBS. Use Exercise 1.3, the milestones, to guide you. Start with the first milestone after 'Charter signoff' and finish with the 'Project completion'. The number of sub-packages needed per milestone is up to your discretion and the context of the project.
While you are working on the WBS you also need to provide the predecessors for each activity - what must be completed before this activity can begin. This dependency will be needed later in Topic 3 to help create the AoN.
2.4 The RACI chart
Based on the project brief and the WBS, as well as example from the book, finish the RACI chart below. You decide how many people should be added to the table.You may need to add rows. Please make sure you replace the text 'Person A, and B' with your project team member identified.
Assignment Topic 3: Time management and Cost Management
Go to blackboard and download the additional information needed for this topic. Go to 'Assessment Tasks and Submission' >'Assessment 2 - The Workbook' > 'Additional Info on the Old Farm House Business Case' and locate 'Additional Information WEEK 3'.
Use the WBS contained therein as the foundation for this week's AoN and Gantt chart.
3.1 AoN
Based on the information provided on blackboard, use for instance MS PowerPoint to create an Activity on Node diagram based on the WBS provided in 'Additional Information WEEK 3'. Ensure that you have one node per activity. Make sure you save your work as we will change and add to it as we advance through the Exercises.
3.2 Time estimation
Based on the information provided, give a best estimate of the duration of each activity. Make sure you mention the unit you use (i.e. hours). Not each activity will have a clear answer, so use your best educated guess. Give a short explanation to each activity why you think it will take as long as you've estimated. Keep your explanation as short and succinct as possible.
3.2.1 Time estimation - Enumeration method
You can now update the AoN diagram with the time estimates. This is your basic project schedule.
3.2.2 Time estimation - Two Pass method
Now use Exhibits 8.11-8.14 (Pages 260-263) to create a Two-Pass schedule for your project.
3.3 Critical path
Identify the critical path in your project:
The critical path in my project is___________, and takes _________ (hours)
3.4 Resource Loading
In your project, assign your resources to the activities and optimise the project schedule as best as possible. With the limitation of your resources, your project might again increase in time. Don't worry about this. In topic 4 we will discuss project crashing and try to improve the project timeline.
3.5 Gantt chart
Go to blackboard and download the. Go to 'Assessment 2 - The Workbook' --> 'Additional Info on the Old Farm House Business Case' and locate 'MNG91217 - Gantt Chart Template'
Using the template provided, create your Gantt chart based on the AoNdeveloped before.
Instructions:
In column A name the activity, in column D enter the start (in hours) and in column E enter the duration (hours). Leave the resource column (F) empty for now as we'll fill it under Exercise3.6 Resources and cost to activity.
From column H onward, simply place a '1' in each cell corresponding to your start time and duration. As an example, activity 2 - buying supplies has already been entered for you.
Assignment Topic 4: Progress reporting scope change, and crashing
Go to blackboard and download the additional information needed for this topic. Go to 'Assessment Tasks and Submission' >'Assessment 2 - The Workbook' > 'Additional Info on the Old Farm House Business Case' and locate 'Additional Information WEEK 4'
Use the information contained therein as the foundation for this week's Two-Pass AoN and Gantt chart.
There is only one exercise this week, but it is a big one and will require some experimentation. Use the example provided to your advantage to understand the effects of crashing one or more activities in your project.
4.1 Crashing your project
Use the information provided in the updated information, your project brief and the requirements given in the Project Customer Trade-off Matrix, to optimize your project.
Provide a new Two-Pass AoN (including resource loading), Ganttchart, histograms andbudgetgraph based on the crashed project.
Assignment Topic 5: Risk management, and Quality management
5.1 Risk identification I
Look at the risks identified in Exhibits 11.5, 11.6, and 11.7. Compile a list of risk categories you believe are relevant to your project. (Identify at least 3)
5.2 Risk identification II
Using the first three categories of risk you compiled in the previous exercise, now identify the one risk for each category that may impact on your project. Add them to the table below following the example, and score the probability and impact on a scale of 1 to 10 (1 is lowest, 10 is highest).
Fill out all columns except for the last two. This will be done in the next exercise.
5.3 Risk identification III
Now complete the last two columns in your risk register for your risks. Keep in mind that while we may identify both prevention and a mitigation (you may need to check your understanding of this word in a dictionary) strategy at this stage, only one of the two might actually be implemented at time of project start.
5.4 Quality tools
Identify at least three quality tools based on Exhibit 14.9 that are applicable to your project and explain why.
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