Discussion:
Objectives:
1 Know the purpose of a job description.
2 Write a job description using the appropriate format and industry standards.
3 Understand the importance of regular reviews and updates of job descriptions.
Instructions:
1 Review course material on Job Descriptions found in this week's PowerPoint titled "Human Resources Management."
2 Skim through sample job descriptions in the packet, "Sample Position Descriptions."
3 Review the Job Description for "HIM Administrative Assistant" below. (As you read, assume you are the Director of Health Information Management, and this is an old job description written by someone without knowledge or experience in job description writing).
4 Rewrite the job description for the HIM Administrative Assistant, using the appropriate format, headings, and style discussed in class. The Human Resources Management PowerPoint has a list of all required headings. They are reprinted for you below after the job description. Create your new job description using Microsoft Word and submit to the drop dox below for evaluation.
JOB DESCRIPTION - HIM Administrative Assistant
This is for the position of HIM Administrative Assistant. The Director of the Medical Record Department is who the secretary directly reports to.
Duties:
1 I am the receptionist and greet visitors and answer their questions or give them directions.
2 I answer the phones and transfer calls to the right person.
3 The Director dictates letters and memos for me to type. I type them and send them. I also type letters and memos from written copy.
4 When there are medical record committee meetings, I organize them. I order food, book the room, and copy the materials for the meeting. I also take the minutes and type them and get them to the committee members.
5 I take care of the mail and get it to the right person.
6 I help other employees with sending mail.
7 I set up appointments and meetings for the Director.
8 I deal with purchase order requests in the department.
9 I take care of office supplies, keep them organized, and order new ones.
10 I make sure the waiting area looks nice and the magazines are straightened and there is no garbage laying around.
11 I never give out confidential information to anyone.
12 I go to the staff meetings every week.
EDUCATION
1 High school diploma or the equivalent.
2 EXPERIENCE: 1 to 3 years secretarial experience in healthcare setting preferred.
3 SKILLS: 50-60 wmp
4 Electric typewriter skills
5 Detail oriented
6 Date: June 1990
7 Updated: July 1998
8 List of Required Headings for Job Description
9 Facility name
10 Department
11 Position title
12 Supervisor or reports to
13 Job status and job grade/level
14 Hours/days of the week
15 Job summary
16 Job duties **begin each with an action verb
17 Job specifications/qualifications
18 Physical requirements
19 Working conditions
20 Date written/revised
Evaluation:
This activity will be evaluated for:
1 Your ability to write a job description.
2 Job description includes all of the required headings and matching information.
3 Presentation of the job description - format, grammar, spelling, and punctuation.