Assignment:
1. Contrast the characteristics of effective and ineffective meetings.
a) Explain why it is important to have a meeting agenda and how a meeting agenda could improve participants meeting engagement?
b) How can the chairperson keep a meeting focused on the agenda?
2. Select and name the common pieces of accurate and error free documentation required for meetings and what attributes should they display?
3. Outline and organize the key factors to consider when distributing meeting documents, and recording and producing minutes within the designated timeline?
4. Discuss the task and maintenance roles required of the members of a meeting and give examples of each role.
5. Explain the terms 'defensive role' and 'dysfunctional role'.
a) How does discussion impose the biggest challenge in a meeting?
b) Describe how the chairperson can guide the discussion
6. Identify the follow-up activities to a meeting.
7. What steps can the meeting chairperson take, both during and after the meeting, to ensure that the minutes are accurate and reflect the decisions taken at the meeting
8. Explain why it is important to take accurate minutes of a meeting but not to record the conversation verbatim.