Because one of your suggestions was to upgrade the server hardware, you were asked to work with a database programmer to develop a customized asset management tool.
This tool should track not only the basic facts about your hardware, but also the leasae periods and the maintenance needs.
Write a one-page request for a proposal that enables a developer to understand your needs.
Explain the project's goals and indicate why you included the requirements, time frames, and necessary tasks that you did.
Also, describe how the developer and you can make this tool easy to use and adaptable to future needs.