Eliminate ALL problems, including: bad transitions, lack of parallel structure, passive voice, wordiness, redundancies, etc. In other words, your final document should look and read MUCH DIFFERENT than the existing version.
This email is to inform you that due to the fact that telecommuting is becoming increasingly popular, your help is needed by President Gloop to develop better safety and security information for your telecommuters. Employees must rectify the security issues associated with telecommuting or corrected action will be taken. Don’t test us on this!
To aid you in educating and training your telecommuters, a complete guide fro managers is now available. There are structured agreements that specify space, equipment, and how you should schedule employees. Please discuss the recommendations that follow for a home workspace as well as recommendations for security with any of your staff members who may be making a consideration of telecommuting.
Home Workspace Recommendations
In regard to the home workspace, employees, should create a space that is free and clear of traffic and distractions. The home workspace should be made as comfortable as possible but also have it be provided with sufficient space for computer, printer, and for a fax. For security reasons the home workspace should be off limits to family and also to friends. Be sure to provide proper lighting and telephone service.
In regard to the matter of information security and personal security, tell your telecommuters that they should remember that a home office is an extension of the company office. They must be careful and vigilant about avoiding computer viruses and the protection of company information. On the same topic of information security, they should positively be sure to back up information that is important and it should be stored in a safe place that is off site. We do not recommend at- home meetings for telecommuters. By the same token, postal boxes are suggested rather than giving out home addresses. Smoke detectors should be installed in home work areas.
These are just a few of our recommendations. At this point in time, you will find a complete guide for telecommuters at our Web site for our company. You are urged to read it carefully as soon as possible. Please do not hesitate to call Human Resources if you have questions.