Assignment:
Justification/Recommendation Report: Developing an Organizational E-Mail Policy Team Web
As a manager in a midsized engineering firm, you are aware that members of your department frequently use e-mail and the Internet for private messages, shopping, and games. In addition to the strain on computer facilities, you worry about declining productivity as well as security problems. When you walked by one worker’s computer and saw what looked like pornography on the screen, you knew you had to do something. Although workplace privacy is a hot-button issue for unions and employee-rights groups, employers have legitimate reasons for wanting to know what is happening on their computers. A high percentage of lawsuits involve the use and abuse of e-mail. You think that the executive council should establish some kind of e-mail policy. The council is generally receptive to sound suggestions, especially if they are inexpensive. At present no e-mail policy exists, and you fear that the executive council is not fully aware of the dangers. You decide to talk with other managers about the problem and write a justification/recommendation report.
In teams discuss the need for an e-mail policy. Using the Web and electronic databases, find information about other firms’ use of such policies. Look for examples of companies struggling with lawsuits over e-mail abuse. In your report, should you describe suitable e-mail policies? Should you recommend computer monitoring and surveillance software? Should the policy cover blogging, cell phones, personal digital assistants (PDAs), and instant messaging? Each member of the team should present and support his or her ideas regarding what should be included in the report. Individually or as a team, write a convincing justification/recommendation report to the executive council based on the conclusions you draw from your research and discussion. Decide whether you should be direct or indirect.
Your answer must be, typed, double-spaced, Times New Roman font (size 12), one-inch margins on all sides, APA format and also include references.