Determine about the building-level finances

Question

Problem: What does a first year principal need to know about building-level finances?

I think back when I was preparing to enter my first year as a high school principal and realize I did not know what I did not know. Profound right? During my first weeks as a principal I quickly realized I did not know enough about the procedures around the use of purchase orders. I also realized I was being asked to handle uncounted money boxes at the halftime of football and basketball games. I was so green!

The theme of this module is, "What does a first year principal need to know about building-level finances?"

Your assignment is to interview the people who can help you answer these questions:

Question 1: How is the budget created for your district?

Question 2: How is the building-level budget created for your school?

Question 3: What are the major parts of the building budget?

Question 4: What discretion does the building-level administrator has in the budget?

Question 5: How does the principal ensure funds are being spent and accounted for accurately?

Question 6: What is the process for making purchases at the building level?

Question 7: How is purchase orders created?

Question 8: How are purchases coded?

Question 9: What policies provide guidelines for handling cash from gate receipts, fund raising, snack/or soda sales, etc.?

Question 10: How do the administrators ensure those guidelines are followed?

Question 11: How is that cash handled in your school?

Question 12: What process is in place for an activity sponsor to access funds to make purchases?

Question 13: Feel free to ask other questions as they arise.

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