Assignment:
Response 150 words 1 reference
Briggs
According to Spenser (2018), A rule in Microsoft Outlook is a set of actions that Outlook performs automatically when certain conditions are met. You can define the conditions for a rule using Outlook's Manage Rules & Alerts tool. A rule can be a big timesaver if you often perform the same actions on similar emails.
For a person that uses multiple Folders and Subfolders in the folder bar or inbox area, the advantage of using rules to manage messages is a life / time saver. Once you applied a rule to look for a specific sender, recipient, subject or words contained in the email, from that point on your rule will be applied and you will see the bolded email in a folder or subfolder that you have applied the rule to.
The importance of testing a rule once created is to make sure each rule and the interactions between the rules work the way you expect them to work (Microsoft Ignite, 2021). The impact of sequencing from what I have read and viewed through videos is to ensure that there is no conflict with your rule. It is very important when creating a rule to make sure you go through the Rule wizard for sequencing and select the correct conditions. Precautions a user should take when turning off and or deleting rules is that it may have an effect on other incoming emails.
Summarizing the benefits of Quick Steps basically state that it allows the user to automate common or repetitive task that a user may do with email messages such as: to manager, done, reply & delete, moving mail to a folder, categorize and move, flag & move, new email to, forward to, new meeting with and customize. Quick step also lets the user create shortcuts to execute a shortcut action versus using the templated buttons.