Assignment:
Given the following descriptions of the 3-way matching process.
a. Create a swimlane diagram for the ‘as is' process
b. Create a swimlane diagram for the ‘to be' process
The Traditional 3-Way Matching Process (‘AS IS' process)
The purchasing department of Company X completes a paper purchase order andsends it to Supplier A via fax, with a copy going to the accounts payable department of X. Supplier A ships the goods and they arrive at company X's receiving dock. Aclerk at X's receiving dock completes a paper receiving document describing the goodsand sends it to X's accounts payable department. Supplier A meanwhile sends a
paper invoice to X's accounts payable department. A clerk in X's accounts payabledepartment would match three documents: the original purchase order, the receivingdocument, and the invoice. If all three documents match, an accounts payable clerkissues a paper check to supplier A. If they don't match, an accounts payable clerkcalls supplier A by phone to reconcile any shipmenterrors.
The Reengineered 3-Way Matching Process (‘TO BE' process)
The purchasing department of Company X completes a purchase order in an onlinedat ab a se and sends the purchase order electronically to Supplier A via a computernetwork. Supplier A ships the goods and they arrive at X's receiving dock. The receivingclerk uses a computer to check the purchase order in the online database. If there isa match of the item received to the online database, the receiving clerk updates thedatabase with the push of a button on the keyboard, and the computer automaticallyissues electronic payment to the supplier. If there is no match, the receiving clerk refusesthe shipment and returns the goods to the supplier.