Case D Fairfield Novelties Inc. (Cash Receipts Process)
Assume that customers have been billed and have sent in a payment with copy 3 of the invoices, on which they have filled in the amount remitted. The cash receipts clerk compares the check to the amount written on the invoice and, in a space reserved, enters the amount received so that it can be computer scanned.
Checks and these invoices copies are batched. The invoice copies are sent to the IT department. The deposit slip is prepared, in triplicate, and the checks are deposited. Copies of the batch totals and deposit slip copy 2 are filed separately by date. Copy 3 of the deposit slip is sent to the treasurer's office.
The IT department uses an optical scanner to process the invoice copies. This run occurs each evening at 10 pm. Customer's accounts are posted, and a cash receipt listing is produced and sent to cash receipts each morning, where it is check against and filed with the related batch totals. A copy of the cash receipts listing is sent to the treasurer's office.
P11-1 For the case assigned by your instructor, complete the following requirements
a. Prepare a table of entities and activities
b. Draw a context diagram
c. Draw a physical data flow diagram (DFD)
d. Prepare an annotated table of entities and activities. Indicated on this table the groupings, bubble numbers and the bubble titles to be used in preparing a level 0 logical DFD
e. Draw a level 0 logical DFD