Type of Assessment
This summative assessment will enable your Assessor to make a judgement of competency based on the submission of your completed assignments against the requirements of this unit of competency.
Assessor Instructions
The Assessment Benchmark developed for each unit of competency is the evidence criteria used to judge the quality of performance (i.e. the assessment decision-making rules). Assessors must use these benchmarks to make judgement on whether competency has been achieved and to determine if the participant has performed to the standard expected to meet unit requirement and learning outcomes. Competency results for each unit are recorded in the Record of Assessment Form.
Reasonable Adjustment
Careers Australia will allow flexibility in relation to the way in which each unit is delivered and assessed based on the student's requirement. The following are the reasonable adjustments for this unit:
Report format:
Executive summary
An executive summary is a very useful tool in communicating your information to busy people. It is essentially a short summary (often no more than a page) of the report objectives, findings, and conclusions.
Contents
Any report over three pages in length should have a list of contents. A list of contents not only helps people find their way around the report but it also gives an indication of what is in the report and the structure.
Introduction
The introduction should set the scene for the report by concisely describing the reason for the report and the background or history relevant to the report.
Body
The body should address the main information including:
- objectives of the review;
- how the review was conducted, who was consulted, etc; and
- results of the review and key issues identified.
Summary/Conclusions/Recommendations
Your conclusions should be clearly justified with reference to the results of the review. Your recommendations should be made twice, briefly in the opening summary or Executive Summary and then in more detail in the recommendations section.
You may use the scenario provided or your own workplace scenario to answer the questions below.
Note: If you elect to use your organisational information to complete the assignment you will be required to supply supporting documentation (i.e. reports, policies and procedures that you reference in your answers)
Scenario:
You are to assume the character of Richard Burton, General Manager Marketing, CA City Retail Group. The Executive board have announced an exciting new project for CA City Retail Group. The project is for the design and construction of a CA City Theme Park. The construction site is owned by CA City Retail Group and has been earmarked for the park for 12 months now. It is exciting for the group to be given the green light to commence the project; and you have been elected the Project Manager. You have been provided with a project brief which is located in Appendix A.
Using the above scenario, or your own workplace scenario, complete the following tasks.
Task 1
1. A recent survey was conducted at the local primary and high school to gather data in relation to the most popular theme park attractions. The results of the survey are provided in Appendix B. Noting the content of the project brief and results from the recent survey, prepare a project charter.
2. Investigate and review the organisation's strategic objectives and in 300 words explain:
a. How the project align with the organisation's strategic direction?
b. What organisational influences (culture, mission, values and governance) are likely to impact on the project?
Hint: If you are using the CA City Scenario you will find the organisation's business plan at the CA City website. In addition some organisational information is provided for you in Appendix C.
3. Identify the project objectives and desired outcomes and complete the following table:
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Objectives
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Desired Outcomes (deliverables)
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Benefits to the organisation
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4. You have reviewed the project time frame that was indicated in the project brief and you hold concerns as to this time frame being adequate for the project objectives. Explain how you would negotiate a change to this constraint with the project sponsor? Include details of the negotiation strategy you will employ.
5. Explain what a project governance model or structure is; and why it is important to have a project governance model/structure?
6. Your second concern with the project brief is in relation to the project governance. You feel that the proposed governance structure will delay approvals and project progressive payments. Explain what you would propose to resolve this concern. Include details of who you would speak with to negotiate a change; and what negotiation strategies you would employ.
7. Congratulations, your negotiations for questions 4 and 5 have been successful! You may now finalise your project charter. Provide a copy of the final draft along with a draft email to the project sponsor to seek confirmation of content and approval to proceed.
Task 2
1. Explain two project disaggregate methodologies that you could use to develop your project deliverables?
2. Using a Work Breakdown Structure (WBS) disaggregate the project objectives into achievable project deliverables. Provide a copy of your completed WBS (you may like to use Microsoft word or excel; or a project software application).
3. Now that you have completed a WBS for your project, you can identify the project milestones. These milestones will be important to measure you project progress. Identify a milestone for each stage of your project and explain how this milestone relates to the project objectives.
4. Prepare a project schedule (you may use basic Microsoft excel or word; or a project software application) and ensure you identify any interdependencies. Highlight the interdependencies in yellow on your documents. You are to provide a completed:
a. Project schedule
b. Project budget
5. Prepare your subsidiary project plans. This plans outline the strategies you will implement to integrate the project processes. Ensure you include details of how you will monitor and control these plans throughout the life cycle of your project. You are required to include:
a. Communication Management Plan
b. Human Resource Management Plan
c. Procurement Plan/Strategy
d. Quality Management Plan
e. Risk Management Plan
f. Scope Management Plan
g. Change Management Plan
6. Develop a Project Management Plan, in which you will insert all your subsidiary plans prepared in question four. Ensure you have established your project budget, schedule and scope baselines.
7. Finalise your Project Management Plan and submit along with an email to gain approval from the project authority (you trainer will assume this role). Your draft email should explain the project management methodologies you have elected to use, when managing your project, and the reasons why you have made this choice. Your email should seek approval of your plan. Your trainer (the project authority) will contact you to negotiate any changes, if your plan has not met with the project brief.
Task 3
1. Explain (in a minimum of 100 words for each point):
a. How you will manage your project team within the workplace to ensure the project team performance meets desired standards?
b. Provide details of how you will monitor and measure your team's performance.
c. Describe two workplace factors that will impact on your project team. Hint: consider workplace culture, current policies and procedures; working conditions.
d. What time management techniques will you implement to ensure you keep up to date with all your project management responsibilities?
2. Explain how you will ensure your project team understands how the project is integral to the organisation's strategic objectives. Give details of two strategies your can implement to ensure the team is focused on the organisational direction throughout the project life cycle.
3. Unfortunately, there has been conflict within the project team. There are several project team members upset and you have noted in the team meeting this morning that there is very minimal interaction, with members electing to keep to work independently. You have been given full authority to resolve this issue. Provide a flow chart to demonstrate the process you would follow to resolve the conflict situation.
4. List three strategies you will implement, as the project manager, which will demonstrate strong leadership to your team.
Task 4
The construction contractors for your project have been delayed by two weeks due to a solid period of heavy rainfall experienced as a result of a tropical cyclone crossing the coastal region. Given this event, please address the following questions:
1. Consider how this delay impacts on your project and update your project plans accordingly.
2.
a. Create a project status report for your stakeholders.
b. Paste a copy of your communications matrix here to show what stakeholders will be receiving a copy of your status report.
3. You have received a change request a copy is provided in Appendix D for the scenario (if using your own workplace you may use a change request you have received for your project). Conduct an impact analysis on this change request. Make your recommendation as to the approval or decline of the change request and provide you reasoning for this decision.
4. Complete the change control log belowto reflecting the details of the change request provided in Appendix C:
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Change Control Log
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Project
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Project #
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Project Manager
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Sponsor
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Updated
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ID
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Change Description
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Priority
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Originator
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Date Entered
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Date Assigned
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Evaluator
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Status
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Date of Decision
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1
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2
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3
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5. If the proposed change request was approved; it will have an impact on your project plans. Explain what plans you will review and update in response to the change.
Task 5
Congratulations your project has reached its final stages and you are nearing to a close!
1. List the finalisation activities required for the project and who will be responsible to complete these tasks.
2. What documents are required to be prepared and handed over to the project sponsor to finalise the project?
3. When preparing documentation for project finalisation what documents and records would you need to consider:
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Finances?
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Legal requirements?
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Contractual obligations?
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4. You have now prepared all project finalisation documents and are ready to obtain authorisation for project completion from your project sponsor. Draft an email to the project sponsor to finalise the project.
5. You are now required to complete a post implementation review of the project. Consider each project stage and evaluate the outcomes. You may wish to use the template that has been provided. You post implementation review will evaluate each project stage and make recommendations for future projects.
Task 6
1. The project life cycle includes a number of stages and phases that are relevant to every project regardless of the industry or the nature of the project. The table below identifies the project stages and corresponding project phase. You are to describe the process and output for each stage and phase.
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Project Stage
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Project Phases
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Explain the project process and outputs for each stage and phase
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Establish Project
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Initiating
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Process:
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Output:
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Undertake project planning and design processes
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Planning
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Process:
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Output:
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Execute project in the work environment
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Executing
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Process:
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Output:
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Manage project control
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Monitoring and controlling
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Process:
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Output:
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Process:
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Output:
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Manage project finalisation
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Closing
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Process:
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Output:
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Textbook :- MANAGE PROJECT INTEGRATION (BSBPMG521 - MANAGE PROJECT INTEGRATION - eBook
References
Kloppenblorg, T. J., 2012,2009. Contemporary Project Management. Second ed. Mason, OH 45040 USA: South Western, Cengage Learning.
Linton, T., 2014. Project Management Essentials. ANZ ed. Cengage Learning Australia.
Project Management Institute, 2013. A Guide to the Project Management Body of Knowledge. Fifth ed. Project Management Institute.