Assignment: Risk Management and Effective Communication Planning
Imagine that you have been asked to participate as a project manager for a website renovation project for a clothing department store. The Website will be mobile-user friendly and will target global customers to expand business overseas. The scope requires your project team to decompose the project into the following phases: design a sample Website, attain consensus on the design from upper management, develop the Website, test the Website functionality, and transition Web services to the new Website. A project of this magnitude carries many risks. For instance, the marketing department has a habit of adding requirements and requesting features toward the end of the project.
System network administrators have expressed their concerns for cyberattacks and other cyberthreats that are prevalent across the industry. The IT Operations team also has provided feedback and is worried about having enough bandwidth for the additional global visitors who will now be accessing the Website.
For this assignment, you will be expected to develop a risk management plan and assist in coordinating communications amongst the project stakeholders.
Write a three to five (3-5) page paper in which you:
- Develop a risk assessment using the table format below to:
- Select at least two (2) risks that could take place for each phase of the project which includes:
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- Designing a sample Website
- Attaining consensus on the design from upper management
- Developing the Website
- Testing the Website functionality
- Transitioning Web services to the new Website
- Identify a risk owner and his / her role in the project.
- Describe a strategy for managing each risk.
- Describe the response to the risk.
- Identify the resources that would be required to provide a risk response plan.
List at least three (3) benefits that could be achieved by anticipating possible risks. Use the completed risk management plan to provide an example.
Explain how a properly developed risk management plan could help functional resources and executives, external to the IT Project Management team, to mitigate possible delays or increased costs.
Develop a project communications plan based on the completed risk assessment, which describes the various communications that will be produced throughout the project.
Evaluate the role of communications management within project management.
Describe at least three (3) benefits that a project team could achieve by having properly planned communications. Use the completed project communication plan to provide an example.
Suggest how communications management could optimize communications within the project team and other stakeholders.
Use at least three (3) quality resources in this assignment. Note: Wikipedia and similar Websites do not qualify as quality resources.