Assignment:
Explain what it means to analyze the situation when planning a message. Analyzing the situation gives you the insights necessary to meet your own needs as a communicator while also meeting the information needs of your recipients. You can accomplish this goal by looking at the communication process from both ends, by defining your purpose in sending the message and by creating a profile of your target audience. The general purpose of a message identifies your overall intent—to inform, to persuade, to collaborate, or to initiate a conversation. The specific purpose identifies what you hope to accomplish with the message. Without a clear purpose in mind, you are likely to spend more time and energy than you really need to, and chances are you won’t create an effective message. Understanding your audience is a vital aspect of planning because the more you know about your audience members, their needs, and their expectations, the more effectively you’ll be able to communicate with them. To create an audience profile, identify the primary audience, its size and geographic distribution, its composition (language, education, experience, and so on), and its level of understanding, expectations and preferences, and probable reaction to your message.
Your answer must be, typed, double-spaced, Times New Roman font (size 12), one-inch margins on all sides, APA format and also include references.