Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows: ?
There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary. ?
The organization has an electronic time capture and payroll system already in place that:
- is manually updated when employees are hired or terminate employment
-is a stand-alone application, not interacting with any other database system
- is maintained by two full-time payroll administrators, reporting to one payroll manager ?
Human resource records are primarily paper-based.;
- Employee personnel files are maintained in file folders
- Personnel files are manually updated with demographic, performance, and disciplinary information
- Demographic data is available currently in an Excel database, which is manually updated
- Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager.
The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure.
Question;
What are the major factors to consider when an organization is considering upgrading or implementing a new human resource information system as it relates to project implementation costs and security of confidential data?
Capture projected implementation costs of the new HRIS;
o hardware, software, software license fees
o facility upgrades required (electrical, mechanical, remodeling)