Directions: Sources must be cited in APA format. Your response should be a minimum of (1) single-spaced page to a maximum of (2) pages in length; refer to the "Assignment Format" page for specific format requirements.
Complete and submit Exercise 8 (p. 257) from your textbook. As you complete the exercise, refer to pp. 251-252 in the textbook for specific techniques that should appear in your response.
Your completed exercise will be evaluated on the following scale:
Information separated into several sentences rather than a few very long sentences 15 points
Important points divided into separate paragraphs 15 points
Examples and explanations illustrate each point 14 points
Direct diction used 14 points
Transitions added between paragraphs 14 points
Headings/Sub-headings added to identify key sections 14 points
Visual devices, such as lists, bullets, tables, underlining, italics, and boldface,
added to illustrate key points 14 points
NOTE: Although normally all assignments require specific spacing and fonts, this exercise requires that you use line spacing, fonts, and other visual techniques to present the information in the paragraph in the most helpful way possible. Be sure to include all of the important information in the exercise and add any needed information (wording) that does not appear in the original exercise.
Exercise 8
Revise an explanation to eliminate density. Read the following dense paragraph and revise it to make it more coherent. You may separate the material into shorter paragraphs, use lists, and add or delete material. This information was part of a memo informing employees about changes in procedures dealing with scrapped parts.
Several steps must be taken to separate and stage inventory to be scrapped. The first step is to locate and stage all excess parts. The white tag on each part will identify the part as either EXCESS, GOOD, or EXCESS, DAMAGED. Parts tagged EXCESS, GOOD should be staged in bin #020185. Parts tagged EXCESS, DAMAGED should be staged in bin #020186 for further sorting and staging by code. The code is etched into the frame of each part: 1A - defective consumable, 1B --- unidentified damage, 1C --- vendor return/ unrepairable, 1D --- identifiable damage. Parts labeled code 1A, defective consumable, are staged in bin #020188, to be automatically scrapped without further investigation. Parts labeled code 1C, vendor return/ unrepairable, are staged in bin #020189; these parts can also be automatically scrapped. If a part is labeled code 1B, additional information is required. Code 1B parts should be visually examined for signs of damage such as broken chips or split jumper cables. Parts with observable damage should be placed on a skid in bin #020187. Parts with no observable damage should be hand carried to the Repair Center where each part will be tested to determine the extent of damage. Parts the Repair Center determines cannot be repaired are staged in bin #020187. Parts the Repair Center believes are repairable are placed in the Repair Stockroom and scheduled for repair. Parts labeled with code 1D are staged in bin #020190. When ten or more skids have accumulated, the manager should be notified to check the accumulated parts and fill out a justification form to scrap each part.
Techniques:
Avoiding Density
One of the ways to draft comprehensible, usable documents is to avoid dense text. For example, sometimes a paragraph you draft focuses on a single topic and has appropriate sentence structure, yet it is difficult to read because you have packed the ideas so tightly that the connections are obscured. As a result, the audience will have trouble following your reasoning. Several techniques can help you draft to reduce the density in your writing:
1. Suggestions about verbal elements
• Separate information into several sentences rather than a few very long sentences.
• Develop important points in separate paragraphs.
• Add examples and explanations to illustrate points.
• Use direct diction.
• Add transitions within paragraphs and between paragraphs and sections of a document.
2. Suggestions about visual elements
• Use headings and subheadings to identify key sections.
• Illustrate objects and concepts to aid understanding.
• Use selected visual devices to highlighted key ideas: lists, bullets, tables, underlining, italics, and boldface.
Assignment 04
EN360 Technical Documentation
Directions: Sources must be cited in APA format. Your response should be a minimum of (1) single-spaced page to a maximum of (2) pages in length; refer to the "Assignment Format" page for specific format requirements.
On page 818 in your textbook you will see a box under #6 that is titled "Precautions in Administering Vaccines." Ignore the instructions in the textbook, but use the information in that box to produce a document that communicates the precautions in administering vaccines. You may add to, delete from, or change the language of these precautions; however, the intent of the message must remain intact.
Your completed document will be evaluated on the following scale:
Chunking, bulleting, and labeling, or other appropriate devices 17 points
Visuals, such as flowcharts, clip art, or other appropriate devices 17 points
Appropriate order 15 points
Appropriate diction and grammar/punctuation 17 points
Use of white space, font, color, or other appropriate devices 17 points
Appropriate use of cautionary devices 17 points
NOTE: Although normally all assignments require specific spacing and fonts, this exercise requires that you use white space, fonts, graphics, and other visual techniques to present the information in the box in the most helpful way possible.
Page 818 Exercise
Revise instructions. The following instructions, "Technical Instructions to Panel Physicians for Vaccination Requirement: Precautions in Administering Vaccines," are part of a 12 page set of instructions published by the Centers for Disease Control and Prevention. Read them and assess them using the rubric you've developed, taking special note of the audience (busy physicians, nurse practitioners, nurses, and public health officials). Then revise the instructions, considering both the content and the design.
Precautions in Administering Vaccines
People administering vaccines should take the following necessary precautions to minimize the risk of spreading disease.
• The must wash their hands before and after seeing each applicant.
• They must wear gloves when administering vaccinations if they will have contact with potentially infections body fluids or have open lesions on their hands.
• They must use sterile syringes and needles and preferably use disposable, auto destructible ones to minimize risk of contamination or needle stick.
• They must not mix different vaccines in the same syringe unless the vaccines are licensed for such use.
• They must discard disposable needles (not recap them) and syringes in labeled, puncture-proof containers for short-term disposal to prevent inadvertent needle stick injury or reuse.
• They must use an appropriate method, such as autoclaving or incineration, for long-term disposal of used needles and syringes.