Response the below:
ADMINISTRATIVE SUPPORT ASSISTANT FOR A JOB INTERVIEW...........
1. Answer incoming phone calls to determine where to refer the call for action.
2. Schedule appointments and conference based on priorities and importance to maintain office structure.
3. Gather pertinent background materials for briefing prior to schedule meetings.
4. Coordinate logistics for conferences to keep all parties involved on schedule.
5. Attend meetings to record proceedings.
6. Read all incoming mail to ascertain the action required and distribute appropriately
7.Respond to inquiries pertaining to office administration, procedures, and routine request for information of data obtained from office records.
8. Maintain records of all pending actions and their status to insure timely accomplishment.
9. Review outgoing correspondence for procedural and grammatical accuracy to ensure compliance with administrative requirements.
10. Arrange official travel details to keep staff on itinerary schedule.
11. Prepare travel agenda to provide to traveler for situational awareness prior to official travel.
12. Maintain time and attendance records for required record keeping.
13. Transmit official time and attendance reports to payroll liaison for processing.
14. Use a variety of office automation software to produce a wide range of documents.
15. Maintain office records/files in accordance with established regulations and procedures.
16. Maintain databases or spreadsheet software to create, enter, revise, sort, or calculate, and retrieve data and reports.
17. Establish a variety of records to assist in efficient office operations.