Project Overview: Purpose,Scope, Goals, Business Case and Deliverables(1.1-1.2)
Project Overview 1.0:
Brief background description of project which should include:
1. Motivation
2. Major Goals and Objectives (Note goals need to be measurable and have targets. The project success will be partially measured by how well these goals and objectives were met.)
3. Give an overview of the project and define a list of Goals and measureable metrics to evaluate those goals? (i.e. Decrease customer wait time within 6 months without cost increase or quality decrease? 3= >60% decrease; 2= 40% decrease; and 1= 20% decrease)
Purpose, Scope, Objectives, and Business Case 1.1:
Explain the overall purpose of the project here. List major key deliverables to customer/stakeholders/clients etc.
Scope 1.1.1:
Describe project scope in general terms including:
• Current status or problem statement
• Proposed solution statement
• Requirements and information gathering specifics (Answers the question who did you talk with (customers, stakeholders, clients, etc., When? How did you gather the information to draft this scope? What did you learn from the requirement and information gathering stage? (i.e.specifications, requirements, needs vs. wants, etc.)
• Project Constraints (These set the boundaries of the project and should have specific quantities if known. If not put best guesses and refine after the rest of the plan is completed.)
o Budget Constraints
o Schedule Constraints
o Resource Constraints
o Space Constraints
o Regulatory Constraints
o Other Constraints
Statement of Work (SOW) 1.1.2
Statement of work needs to include:
o Resource requirements
o Key milestones in project. Milestones are single events such as inspection approvals, research report completed, board approval, Regulatory body approval, etc. (They tend to be a culminating step for a deliverable or several deliverables that is required before moving forward.)
o Acceptance criteria for milestones
o Major risks and concerns (Stick to top 2-3, detailed risk analysis is done later.)
Business Case 1.1.3:
• Identify major business needs to be satisfied and feasibility of project (e.g.ROI or 200% in 3 years or IRR minimum of 10% within 5 years, there demand and need for a parking structure, the blue whale population has no accurate baseline count and faces extinction, etc.) The case may be profit or non-profit, based on a financial outcome or mission outcome.
Chapter 5 explains the business case
• Alternatives analysis would also be here professionally and uses methods from Chapter 3. However, since we do not have actual data in most cases this section is not required but optional in this class)
• Identify how business needs will be satisfied.
Project Deliverables 1.2:
List the deliverables of project. These should be tangible components or milestones of the project (e.g. report, survey results, material sources identified, customer list compiled, etc.). Give some explanation for each one.
Deliverable: Report should be modelled after format of sample at the end of Chapter 2 and Appendix C sections 1.1-1.2 at the back of the book. The following guidelines should be used:
• Ensure that proper formatting, grammar, and technical writing standards for report are used.
• All items above need supporting paragraphs, captions, call outs per profession technical report writing standards.
Scope:
Background:
Current medical scheduling software is obsolete and all other aspects of the medical field are progressing at a rapid rate. With the ever advancing technology a new scheduling system is needed to maintain the amount of patients these medical professionals handle.
Problem:
Problem statement: Medical businesses are running into problems with overbooking and current calendaring software is overcomplicated. This can be solved with a simpler scheduling program that checks appointment times before booking.
Constraints:
1. 6 month development period until beta release.
2. Project budget is not to exceed $100,000 (tentative)
3. HIPPA Compliant security standards
4. Needs to be compatible with Mac/PC
Resource Requirements:
1. 5 desktop computers
2. 5 developers
Project Milestones:
1. Alpha launch
2. Beta Launch
3. Full Launch
Beginning: Survey information, Determining customer needs and software parameters
Middle: Beta testing, feedback, training program development
End: Marketing, updates, program hardware requirements, customer support
Not Supported: Mobile scheduler, Website integration,
A software company is developing a new scheduling software that they intend to sell to various medical practices.
Budget of $100,000.
Average 1 day Training.
3 month deployment time