PROJECT ASSIGNMENT: PREPATORY WORK FOR RESIDENCY WEEKEND
Review the description of the organization that is the subject of your semester project. The description of that organization, CITY GENERAL HOSPITAL, is described in the instructions for Phase I that you have already completed.
1. This phase will involve performing a records inventory. The organization is far too large to undertake a records inventory for the entire hospital. You will need to make a determination of which three (3) departments or functional areas you will begin with for your records inventory, whether that be (a) in-patient resident service/treatment records department (b) out-patient treatment/service records department, (b) patient insurance, (c) facilities, structures and grounds maintenance (d) Human resources for support staff (e) Contract/Legal Department in charge of medical provider contracts (f) Information technology, (g) Pharmacy, (h) Marketing (i) Accounting - accounts receivable (j) Accounting - Accounts Payable, (k) Continuing Education for Medical Support Staff (L) Janitorial (M) Accounting General (N) Purchasing for surgical equipment and supplies (O) Purchasing for non-surgical equipment and supplies, (P) Food Services, (Q) Security, (R) Payroll for both medical, medical support, and nonmedical support staff, (S) Emergency/Trauma Department, or other departmental units of the organization.
2. Once you have made that determination, decide which of the managers/personnel previously identified that you will need to contact/interview and work with in order to complete the records inventory for the functional area that your group has selected. It will most likely include more than one of the personnel/departments listed in your company description. As project manager you have decided that you will ultimately collect information using a two-step approach where you first send out survey questions and then once you have received the responses you will follow up by conducting interviews.
(a) Identify three departments or functional areas of the CITY GENERAL HOSPITAL that you intend to focus on for your records inventory.
(b) Identify which of department(s)/areas/units that you will need to survey and subsequently interview, depending on which one of the three functional areas you have decided to focus your attention on.
(c) For the functional area that you have selected you want to be able to speak intelligently to the knowledge personnel within that department and ask appropriate and relevant questions. Therefore, you need to do some preparation and brainstorming before making contact with the departments/units that you have identified as essential.
To that end, identify (using diagram, table, hierarchy chart, taxonomy, or other form that is most descriptive) the "record types" that you expect are created and maintained in each of the three (3) departments/areas/units that you have decided to focus on. Use descriptive names for each record type and tell the type of information that would be retained in each record type. This can be as specific as creating a taxonomy for the record if you should decide to do so (see Appendix A in your text book), or you may conduct research and determine what other structure would be appropriate in order to convey this information. The most effective way to convey this information to me would be in the form of a table that identifies the Record Type, Responsible Department, and the Event that triggers the creation of each record type. [For example, if we were dealing with a financial services organization (WHICH WE ARE NOT, I am only using this unrelated example to give you an idea of what I want you to do), an example of a record type that your loan department might keep would be a Mortgage Loan Record that would include things like information about the loan itself, including but not limited to things like its number, type of mortgage (commercial or residential), term (fixed in months or open ended revolving, or other) date loan was made, date loan will mature, Monthly payment amount, interest rate, type of interest (fixed or variable rate and if variable within what range), amortization scheduled to show the amount of each payment that is attributed to principal, interest, and escrow if applicable, residential address of property covered by the mortgage, copy of the deed, recording information for deed and mortgage, information about the borrower and co- borrower, like their name, address, annual income, payment history, credit score, name and address of insurance provider, etc....so much more but you get the idea. ion [Another example: You will find a record type used on page 172 of your text book to describe a workers' compensation insurance company's accident/injury report as part of its record retention schedule.]
This component of PHASE II is referred to as PHASE II-1. You must complete this before residency weekend so you will be adequately prepared for residency weekend.
Format your assignment according to the following formatting requirements:
1. The answer should be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides.
2. The response also include a cover page containing the title of the assignment, the student's name, the course title, and the date. The cover page is not included in the required page length.
3. Also Include a reference page. The Citations and references should follow APA format. The reference page is not included in the required page length.