Assignment Task I: Written Questions
Provide answers to all of the questions below:
Question 1: Identify and document the title and date of the WHS/OHS Act and Regulation for the state in which you are located.
Question 2: Identify the purpose of a WHS code of practice and give an example.
Question 3: Outline the factors that must be taken into account in determining control measures for hazardous manual tasks as stated in the model Work Health and Safety Regulations 2011.
Question 4: Define the term duty holder under WHS/OHS legislation and the primary duty of care of a PCBU under WHS legislation.
Question 5: Outline two examples of a WHS policy that a business may implement.
Question 6: Explain the process of risk assessment and control in workplace health and safety.
Question 7: Explain three ways in which hazards can be identified in the workplace.
Question 8: Describe the purpose of the hierarchy of control and each of the options available from most effective to least effective. Provide an example for each in terms of how it may be applied in a workplace.
Question 9: Give two reasons why it is important to report WHS incidents within the workplace to relevant persons and identify at least two position holders to whom incidents may be reported.
Question 10: Identify the three events that are defined as 'notifiable incidents' and the period of time for which employers must keep records of these incident.
Question 11: Within what time period within which an employer must notify their worker's compensation insurer where a work has received a workplace injury?
Assignment Task II: WHS Management System Project
This assessment task requires you, in the role of Operations Manager of Grow Management Consultants, to review existing health and safety processes within the company and to establish and implement a new health and safety policy and procedure, including consulting with staff.
Following this you are required to provide an induction and training program for staff about the updated health and safety policy and procedure.
As the induction and training session will also be an opportunity for staff to provide feedback on WHS issues, you will be also required to respond to this feedback and develop a working from home checklist.
Complete the following activities:
Question 1: Revise the WHS Policy and Procedure
Review the existing Grow Management Consultants WHS Policy and Procedures (Policy and Procedures Student), as well as the scenario information regarding updates required to these.
Then conduct research using the link shown under Requirements on the previous page, or any other sources of information of your choice, to identify:
a) Duty holders under WHS legislation
b) Best practice hazard identification and risk control
c) Best practice WHS communication and consultation practices
d) Health and safety requirements for working from home.
Following your review and research, update the WHS Policy and Procedures. The updated document should clearly address all of the areas above.
Highlight all changes you have made (using either tracked changes or a coloured highlight).
Question 2: Send an email to the management team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should briefly outline key changes to the policy and procedure based on your research.
The email text should also confirm that the changes will not incur costs, and roles and responsibilities can be incorporated into existing job roles.
It should also seek feedback on all aspects of the changes you have made to the policy and procedures.
Attach your revised Health and Safety Policy and Procedures to the email.
Question 3: Develop a PowerPoint presentation for a WHS induction and training program.
Assume that you have been asked to provide an induction and training program for all staff to confirm WHS legislation requirements and provide information and training on the new health and safety policy and procedures.
Your presentation must address:
An overview of WHS legislation that applies to Grow Management Consultants and the purpose of such legislation. Note that this should be the WHS legislation that applies to the state/territory in which you are studying including:
a) Purpose and definitions of WHS Act, Regulations, Codes of Practice
b) Meaning of duty of care
c) Obligations of workers at work
d) Obligation of a business to consult and communicate with workers
Persons within the organisation who are responsible for WHS and each of their responsibilities (as identified from the Health and Safety Policy and Procedure).
A review of the key changes made to the existing Health and Safety Policy and Procedure.
An outline of the revised Grow Management Consultant's Work Health and Safety Policy and associated procedures.
Save this file as WHS Presentation.
Question 4: Send an email to your assessor.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarize the contents of the attachment, seek their feedback and ask for the place, date and time of your presentation.
Attach your WHS presentation to the email.
Question 5: Conduct induction and training program.
Present your induction and training program for staff.
Your assessor will organize at least two other students to attend in the role of staff.
During the presentation you will be required to demonstrate effective interpersonal and communication skills including:
a) Speaking clearly and concisely
b) Using effective non-verbal communication skills to encourage audience interest
c) Responding to questions.
Asking questions to seek feedback.
Use of active listening techniques to confirm and clarify understanding.
At the end of the presentation you should provide the opportunity for questions.
Your assessor, in the role of CEO, and the other students roleplaying staff will ask you at least two questions about the presentation, as well as provide feedback on an area of WHS that they would like you to action.
Question 6: Develop a working from home health and safety checklist.
Based on the outcomes of the meeting above, assume that you are required to develop a working from home health and safety checklist.
Conduct research on the Safework Australia web site or other WHS/OHS regulator web site to identify a suitable checklist that can be used for carrying out a working from home inspection.
Customize the checklist to the organization's needs.
Question 7: Update your WHS Policy and Procedures.
Modify the WHS Policy and Procedures to reflect feedback that you received from the induction and training program.
Add the working from home health and safety checklist to the Policy and Procedures, too.
Save this document as Updated Policy and Procedures.
Question 8: Take a screen shot of your folder and files.
Ensure that you have an overall folder for your work, as well as sub folders if necessary.
All of the documents that you have submitted for this assessment task should be correctly named and filed.
Your filing system should reflect how you would set up a WHS record keeping system in a real working situation.
Folders must be logical and well-organized, and you will be assessed on this.
The screen shot should show all the folders and documents.
Question 9: Send an email to the Management Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
The email text should introduce and summarize the contents of the attachments and seek their feedback.
It should also explain the use of the checklist and updated policy and procedures in clear and concise language to ensure that the use of the checklist is clear to all.
Assignment Task III: WHS Risk Control Project
For this assessment task you will be required to conduct research into effective ways of managing fatigue at work and to recommend strategies to address current fatigue issues for all staff at Grow Management Consultants. You will be required to develop a short briefing report, as well as discuss your finding and recommendations with staff via a memo.
Complete the following activities:
Question 1: Develop a report on health and safety and fatigue issues
This assessment task requires you to conduct research to the management about the health and safety implications of fatigue.
Research following in order to develop your report:
- Problems associated with fatigue
- Signs of fatigue
- Risks associated with fatigue and procedures for managing the risk of fatigue.
- Proposed strategies for managing fatigue and relationship to hierarchy of control
- Sources of information used for the report, as well as sources of expert advice that could be used if further advice is needed in the area.
Use the Fatigue Management Report Template to guide your work.
Question 2: Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarize the contents of the attachment and seek their feedback.
Attach your fatigue management report to the email.
Question 3: Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should review the information above and assess the risk controls implemented.
Are the guidelines for safe working hours being followed? Assess each example.
If not, provide your recommendations for action.
Question 4: Send an email to all staff (your assessor).
Assume that the CEO has approved actions of reminding staff about the safe working guideline.
In order to ensure these actions are implemented, and that risk controls are followed, you are required to send an email to all staff advising them the safe working guideline must be followed and that time sheets will be monitored.
Remind staff of the importance of following the guidelines and the reasons for such.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
Assignment Task IV: WHS Evaluation
This assessment task requires you to evaluate a work health and safety management system and recommend improvements, as well as implement improvements.
1. Write a performance report.
You are required to review the data above and develop a report for the CEO.
For each area provide an evaluation according to the Performance Reporting Matrix.
For each area also provide recommendations for improvement given the organization's benchmarks as set out in the scenario information.
You should include at least two recommendations per area and your recommendations should be based on the benchmark identified by the CEO and be relevant to Grow Management Consultants Operations.
2. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and briefly explain the purpose of the attachment,
Attach your performance report to the email.
3. Identify suitable performance indicators.
Assume that the CEO has advised that WHS performance indicators need to be identified as soon as possible as part of their campaign to implement improvements to WHS at Grow Management Consultants.
Conduct research to identify at least four suitable performance indicators for the company.
Explaining the rationale for each, as well as how regularly performance should be measured using this indicator.
Write a short (about one page) report on the performance indicators that you have identified.
4. Send an email to the CEO (your assessor.)
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarize the contents of the attachment.
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Attachment:- Safe Workplace for a Work Area.rar