Assignment:
Read steps 10 and 11 in workbook and review sample executive summaries, abstracts, program summaries, proposal summaries, and cover letters.
Executive Summary
An executive summary can be referred to by many other titles including abstract, proposal summary or project summary. The executive summary is written last, but presented first in the grant proposal package. It should be very concise and include an overview of the proposal, highlighting the uniqueness of the program. Remember when a funder's time is limited, the executive summary may be all that is read. So make it appealing and complete, focusing on the funder's return on investment. The funder will want to know why should our organization fund this proposal? Your executive summary gives your organization a chance to stand out in the crowd. Explain how your unique (one of a kind) services, product, personnel or delivery will accomplish the objectives. Save the details for the program description, just give enough information to get the 'wow' factor.
Cover letter
The cover letter should be limited to one page and be error free. The cover should pique the interest of the funder by indicating something unique or interesting. It should briefly highlight the contents of the proposal package. The most important part is to provide your organization's contact information. When the funder continues to read the proposal, they may have questions. Include the organization's website, at least two email addresses of individuals closely aligned with the program, at least two phone numbers and a fax number. Be sure to SIGN the cover letter. This brings the personal touch to the proposal. See the sample cover letter on page 98.
Putting it All Together in a Final Grant Proposal
Gift wrapping the proposal matters! It is essential the guidelines for packaging are followed PRECISELY! If you are unsure of the guidelines, call the funder BEFORE you submit the final package. Details are important, even such matters as the color of ink you sign the proposal with. Label the original document. Make several copies. Number the pages and include a table of contents. Prepare a confirmation of receipt that includes a date, time and number of copies submitted. Require a signature at time of delivery, certified, and return receipt.
Be sure to research which, if any attachments are permitted. Attachments and supplemental material can help add life to a proposal. Colorful and action photos of your work can be valuable to highlight your organization's competence and uniqueness. Include a list of the attachments with page numbers so they can easily be referenced.
- A cover letter, which is different from the letter of inquiry
- Executive Summary (highlighting the key points of each section concisely, see step 10 and worksheet 10.1 for examples)
- A problem statement (needs assessment)
- A program description (including organization s background).
- Goals and objectives statement for the project you are seeking funding
- Methods section (how you intend to accomplish the objectives)
- Evaluation component (how you will measure the success of the program)
- Budget worksheet
- Budget narrative
- Supporting documentation (if necessary) Salary schedules, catalog prices, resumes' for directors, rental agreements, surveys, etc.
Attachment:- Final Proposal Checklist.rar