The project final report highlights the conclusion of the semester's and project's work.
The objective of this document is to provide comprehensive and detailed information collected and analysed by the project team, and should include solutions to the project problem.
Students should determine the structure and length of the report.
ALL students in a group are expected to take an active role in some aspects of the report writing and proofreading in order to qualify for the marks awarded. The report should include ALL aspects of the project.
Overall Presentation and Quality of the Document
Is the report well written, with good grammar, sentence, and paragraph construction?
Problem Statement
Has the project problem clearly defined and explained?
Have the stakeholders been correctly identified?
Project Objectives
Does the aim of the project clearly align to provide a solution to the project problem?
Related Academic and Commercial Research
Has a review of relevant literature been conducted?
What conclusion has been drawn from the review of relevant literature?
Relevant Theories/Frameworks
What relevant theories or frameworks has been adopted to address the project problem?
What justification is provided for the selected theory/framework
How does the framework contribute to the provision of a solution for the project problem?
Methodology
Has a particular methodology been adopted for the project?
Is a justification provided for the selection of the methodology?
Is the methodology satisfactorily explained?
Data Collection and Analysis
What data was collected?
How was the data collected?
Who provided the data?
How as the data analysed?
Was any tool used for data collection/analysis?
Discussion of Artefact(s)
What is the Artefact?
Is the Artefact clearly described?
How was the Artefact developed?
- What process was adopted for developing the Artefact?
- Is the process clearly described?
- Is there an evidence of rigor in the development process?
What aspect of the data influenced the development of the Artefact?
What is the usefulness of the Artefact?
How will the Artefact be evaluated?
- How will you verify that the Artefact fulfils the purpose for which it was created?
- Does the Artefact solve one or more aspects of the project problem? If so, How?
Summary of Findings, Limitations, and Recommendation
What are the findings from the project?
What problems were experienced?
What conclusions have been drawn?
What recommendations are offered?
References
Are references correctly cited and listed?
Aims of the Project
1. The aim of the project ‘Student Management System' is to investigating and research a system which helps to manage the data and keep records of all students.
2. The focus of this project is to facilitate access of staff to information such as enrolment, admission and finance.
3. To put in to mission and targets of the university as planned out in the corporate plan;
4. To encourage positive practice in Record Management (RM) transversely the university;
5. To make sure that records fundamental to the on the whole activity of all sections and stages of the university are recognized and conserved; and
6. To make sure the most competent utilization of time, money, people and accommodation in the university.
Objectives of the Project
1. Choosing a technology to create a system to convert the Excel based system into the computer based system.
2. To computerize the student management system;
3. To create an offline registration system;
4. To smooth the progress of presence record keeping;
5. To make possible different report generation;
6. To make it easy for the lecturers, parents, and education officials to view the progression of the students; and
7. To create an effective timetable.
Problem Statement
The university was facing challenges of storing students' records for many years. In some cases, it was hard for the university staffs to retrieve the students' records and brought complication in the university and sometimes triggers strive. For example, a student is supposed to complete his or her studies in a certain year but the systems the university was hard to recover the required documents to be presented to the dean of students to approve the graduation (D' Ortenzio, 9 August 2012). Therefore, this discourages most of the students especially undergraduates. Therefore, the automated SMS will solve all these problems in the university data storage.
First the automated system will assist to endorse attainment and accomplishment, university must have contact to complete, precise, and appropriate information about the students. One of the advantages of computerized SMS is that the student record system will make straightforward repossession of needed information and is immense tool for university advancement by taking controls from the data collected (In Mkrttchian, 2016). In spite of the utilization of computerized SMS, some university departments are employing paper based recording system for carrying out different jobs and the university administrators be appropriate their skills of the hit and miss advance in planning the university timetable which is a time consuming process where the time wasted in preparing manual timetable can be saved by the modern technology.
Previously, most of the students' requirements were produced by hand by the record officers and lecturers. Like the university was facing challenges to control the absentees since the lecturers were issuing attendance forms where most of the students were signing in for their friends. But, the automated SMS is going to control this since the students will be signing in using their figure print via a machine which will be reflecting their lectures attendance to the university management. Additionally, recovering records of the students who have completed their course will be very easy which was challenging the university staff some years back, since most of the retrieval was done manually. Therefore, the university will be able to give various reports required by the shareholders and board members of the university. Lecturers may need to link a student with his or her parent or guardian for punitive control which require retrieving the students' records in the record department. It has been challenging to look for a record from the thousands of the similar records and scrutinized that students can take any individual asserting that he or she is their parent or guardian which develops problem in managing students. Because of this incompetence of the present less advanced technology system, the want arises to computerize SMS in order to competently handle students' turnout, to create transcript, exam cards, and different reports pleasing users and clients and to create timetable which can program courses and units for lecturers and the lectures of the students.