Write a 2- to 3-page implementation plan using Microsoft® Word.
Include the following:
Changeover approach
Data insertion and migration including related processes and tools
Configuration management including tools you recommend
Release processes for updating the system
Format your document according to APA guidelines.
A. BACKGROUND AND OBJECTIVES
1. Statement of Need. Introduce the plan by a brief statement of need. Summarize the technical and contractual history. Discuss feasible contract alternatives, prior contracts, and any related in-house efforts.
2. Applicable Conditions. State all significant conditions affecting the system, such as requirements for compatibility with existing or future systems or programs; and any known cost, schedule, and compatibility or performance constraints.
3. Costs and Period of Performance. The projected expenditure for the proposed system is based upon the Independent Government Cost Estimate (IGCE) and is shown below:
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PERIOD
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COST
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PERFORMANCE
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Base Year
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$0.00
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MM/DD/YYYY through MM/DD/YYYY
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1st Option Year
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$0.00
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MM/DD/YYYY through MM/DD/YYYY
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3rd Option Year
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$0.00
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MM/DD/YYYY through MM/DD/YYYY
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4th Option Year
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$0.00
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MM/DD/YYYY through MM/DD/YYYY
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Total
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$0.00
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4. Capability or performance. Specify the required capabilities or performance characteristics of the supplier or the performance standards of the services and how they relate to the need.
5. Delivery or performance-period requirements. Describe the basis for establishing delivery or performance-period requirements. Explain and provide reasons for any urgency or justification for not providing for full and open competition.
6. Trade-offs. Discuss the expected consequences of tradeoffs among the various cost, capability or performance and schedule goals.
7. Risks. Discuss the technical, cost and schedule risks and describe what efforts are being planned to reduce risk and the consequences of failure to achieve goals.
a. Technical:
b. Cost:
c. Schedule:
B. PLAN OF ACTION
1. Product or Service Description. Explain the choice of product or service description types (including performance-based contracting descriptions) to be used in the plan.
2. Potential Sources.
a. Prospective Offerors: Prospective offerors will be identified using...
b. Market Research: Market Research was conducted by ...
Address the extent and results of the market research and indicate their impact on the various elements of the plan
3. Competition. The proposed plan will be solicited on a ____ competitive ____ noncompetitive basis.
If full and open competition is not contemplated, explain the basis for that decision.
4. Source Selection Procedures. Address/detail the following:
a. Evaluation Procedures. Explain how offers will be evaluated, the relationship of the evaluation procedures to the technical factors/standards, technical evaluation team and solicitation requirements. For example:
Proposals will be evaluated pursuant to the "Best Value Continuum" Source Selection Process, with emphasis placed on past performance, management capabilities and personnel qualifications, price and on the contractor's quality control plan as risk factors in determining overall technical acceptability.
Past performance data and management capabilities and personnel qualifications and the contractor's quality control plan will be evaluated in accordance with FAR 15.305.
A team of qualified business personnel will evaluate technical proposals in accordance with the requisite source selection plan, and the solicitation. Price proposals will be evaluated independently of technical evaluations. Award will be made to the technically acceptable offeror(s) whose proposal, being responsive to all solicitation requirements, offers the best value to the business.
Award will further be contingent upon determinations of contractor responsibility and price reasonableness.
b. Evaluation Factors
c. Evaluation Factor Standards
5. Contracting Considerations
a. Contract Type: For example, Firm, Fixed-Price; or Requirements Contract
b. Options:
If options will be used include:
For example, "Option to Extend Services" or "Option to Extend the Term of the Contract" as unilateral authority to extend services based upon continued need and funds availability.
If options will not be used, provide a brief explanation.
c. Special Contract Clauses/Provisions/Deviations:
Specify any special contract clauses, provisions, or deviations, if any.
d. Contracting Method:
If you are using negotiated procedures, include:
It has been determined that use of negotiated procedures for the proposed system is most conducive to the business needs. The flexibility to hold discussions with potential offerors significantly enhances the business' ability to maximize competition and obtain quality services at fair and reasonable pricing.
e. Contract Administration: Who will administer the contract?
6. Budgeting and Funding.
a. Derivation of Budgeting Estimates:
b. Funding Availability: Subject to Availability of Funds or FYXX funds are available.
c. Currency Used: U.S. Dollar
7. Management Information Requirements. Discuss, as appropriate, what management system will be used to monitor the contractor's effort (Quality Assurance Surveillance Plan, a Management Plan, a Work Plan (construction), etc.)
8. Logistics considerations. Describe the distribution of commercial items; the reliability, maintainability, and quality assurance requirements, including any planned use of warranties; the requirements for contractor data (including repurchase data) and data rights, their estimated cost, and the use to be made of the data; and Standardization concepts, including the necessity to designate, in accordance with agency procedures, technical equipment as "standard" so that future purchases of the equipment can be made from the same manufacturing source.
9. Business-Furnished Equipment. Indicate any property to be furnished to contractors, including material and facilities, and discuss any associated considerations, such as its availability or the schedule for its acquisition. For example: facilities and/or office equipment.
10. Business-Furnished Information. Discuss any business information, such as maps or drawings to be provided to prospective offerors and contractors.
11. Safety and Security Considerations. Discuss how adequate security will be established, maintained, and monitored. This might include requiring the contractor to obtain security clearances and/or building badges/passes (include additional or other requirements as needed).
12. Milestones for system Cycle. Insert the appropriate Milestone chart.