Undertake Project Work
This assessment tool is designed to gather evidence on your knowledge as well as abilities to plan and implement a project, then monitoring to achieve objectives and finally to review project completion and to identify learning to be used in future projects. It applies to managers who are not specialist project managers but have responsibility to completion of a project with team members.
Also, it collects evidence on key foundation skills outlined In unit of competency details. Your Trainer/Assessor will go through the unit of competency at the very beginning of this unit explaining each element, performance criteria, foundation skill, performance evidence, and knowledge evidence that you will be assessed on via this assessment tool. You can find more information at: https://trainirw.gov.au/Training/Details/BSBPMG522.
This assignment has two parts -
Assessment Activity 1- Knowledge Questions Instructions
The below information lists the questions that you will need to develop a written response to. All these questions are theoretical and provide evidence of your understanding of tools, documents, processes, and legislative context in relation to undertaking a project work. Each question includes a word count to give you an indication of the depth and the performance requirements to be deemed competent for each answer.
Note you must answer these questions in your own words and conform to the requirements as specified in the Portfolio Requirements. Remember, you must get a satisfactory result with each question to be deemed satisfactory for the whole of Activity 1.
Question 1 - Using the table format below, list five examples of project management tools that are used in the project planning and management process. For each example, explain how it contributes to a project in approximately 20 words.
|
Project management tool
|
How it contributes to a project
|
|
|
|
Question 2 - For each source of information given in the table below, explain how they can be used in defining the parameters of a project. Word count is approximately 20 words for each example.
|
Document/source of information
|
Explanation
|
|
Project Brief
|
|
|
Memorandum of understanding
|
|
|
Budget Plan
|
|
|
Risk Management Plan
|
|
|
Stakeholder Register
|
|
|
Communication Plan
|
|
Question 3 - Explain processes for identifying and managing risk in a project. Word count is approximately 100 words.
Question 4 - Using the table format below, list and explain five legislations that one should know when managing a project. One of your legislation must be related to WHS. Word count is approximately 20 words per explanation.
Assessment Activity 2: Develop, Implement and Review a PD project
You are required to take part in a simulation associated with Coffee House. For the background to the project, please refer to the document titled 'Business Case'. The duration of the project Is anticipated to cover a four-week period.
In this simulation, you will take the role of a project officer for Coffee House. You will be responsible for coordinating a professional development project aimed specifically at interns within the company. Coffee House intend to become active in using interns and these individuals form the key source for any future recruitment drive within the organisation.
Coffee House have requested that you the candidate take on the role of a Lead Project Officer to plan out and implement one of the three professional development initiatives for interns listed below:
- write 'killer' resumes
- job landing cover letters
- effective interview skills
Project Officers will work within a team of three. The project plan for each individual is to coordinate the completion of just one of the three initiatives. Therefore, your team needs to divide up the three initiatives amongst your members. The set of tasks that follow in this document will be individually based. That is, each Lead Project Officer will produce completed templates that relate to just their initiative. However, to do this will require you allocating tasks to the team members to produce the deliverables.
Task 1: Define project
In this task you will analyse the relevant information given to you in the document titled Business Case (attached) and then clarify and confirm the projects intent in terms of organisations direction, the level of authority, reporting and resource requirements. To achieve this, we have listed the following sub tasks.
Task 2: Develop project plan
In this task you will develop and finalise your Project Plan based on the approved scope and input from stakeholders.
Task 3: Administer and monitor project
In this task you will implement your project and actively record findings using the relevant templates provided. Based on the result achieved, you will make decision on issues as they arise and record all of these activities.
Task 4: Finalise project
In this task you will formalise the completion of the project through the template provided. In addition, you will discuss potential roles for future team members based on their skill acquisition.
Task 5: Review project
In this task you will look at learning's from the project in particular what insights you can generate and how this could direct your approach to future projects.
Attachment:- Assignment.rar