Assignment: Email Using Social Media Scenario
Your best friend has asked your help in securing a job where you work. You want to help your friend, but you know her social media sites have photos and other material that violate your company's social media policy. You also know that the human resources department of your company always does a thorough search of social media sites of prospective hires. You need to write an email to your friend that explains which content needs to be deleted from her social media accounts and why. You need to discuss how refusal to delete the inappropriate photos and material might impact her ability to get the job. Your memo should clearly and specifically state the relevant rules from your company's social media policy.
Create a one to two paragraph memo in which you:
1. Review your friend's inappropriate social media content here.
2. Review your company's social media policy here (see below-XYZ COMPANY)
3. Create a one to two paragraph email.
4. Target the appropriate professional audience.
5. Use appropriate language for professional audience.
6. Use correct email formatting.
7. Follow appropriate etiquette rules for electronic communication.
8. Meet the 250-to-500-word minimum requirement.
9. Use correct sentence mechanics, grammar, spelling, punctuation, and style.
Your assignment must follow these APA and other formatting requirements:
• Be typed, single-spaced, using Times New Roman font (size 12), with 1-inch margins on all sides. Check with your professor for any additional instructions.
• Include a cover page containing the title of the assignment, the student's name, the professor's name, the course title, and the date. The cover page is not included in the required length.
• Include a "To" "From" and "Subject Line" to represent an email format.
The specific course learning outcomes associated with this assignment are:
• Demonstrate understanding of the basic fundamentals of communication.
• Develop and practice communication skills, including skills in verbal, nonverbal, listening, writing, interpersonal, perception, and critical thinking as appropriate for the audience.
• Relate to the interpersonal and organizational dynamics that affect communication in organizations.
• Analyze and assess effective communication.
• Use correct sentence mechanics, grammar, spelling, punctuation, and style.
• Use technology and information resources to research issues in communications.
• Write clearly and concisely about communications using proper writing mechanics.
XYZ Company Social Media Policy
XYZ Company is easily identifiable in the community. Because of this, we need to be careful how we project ourselves as individuals and the company in social media. We support your right to have personal social media accounts. In order to avoid any problems or misunderstandings, we have come up with a few guidelines to provide helpful and practical advice for you when operating on the internet as an identifiable employee of the XYZ Company. We ask that you abide by the following rules to be sure XYZ Company is reflected in a positive light. Failure to do so could result in penalty up to termination from XYZ Company.
1. Protect yourself. First and foremost, please be careful about what personal information you share in social media.
2. Do not conduct personal social media during work hours.
3. Be careful when sharing work-related matters. Do not disclose any confidential, private, or secure information about XYZ Company. This includes financial or operational information.
4. Never share private customer information.
5. Act responsibly and ethically. Do not misrepresent yourself or XYZ Company.
6. Do not post any XYZ Company copyrighted material.
7. Do not post any photos or comments that reflect poorly on XYZ Company, including comments or images of unprofessional, inappropriate, or illegal behavior. Likewise, be mindful of posting discriminatory comments or images on your social media accounts (including but not limited to age, sex, race, color, creed, religion, ethnicity, sexual orientation, gender identity, or any other legally recognized protected basis).
8. Reflect on your personal behavior. Be aware that others will associate you with your XYZ Company. Please ensure that your social media content is consistent with how you wish to present yourself with clients and colleagues.
9. Remember that anything you post about XYZ Company can potentially harm the company.