Homework: System Development Life Cycle: Phase III - Design
Overview
Now that you have assessed the business, identified some of the inefficient HR-related processes plaguing Larson Property Management Company, and pinpointed a few possible solutions, it is time to choose an HRIS application that will best suit the business. In this homework, you will provide a blueprint for the new system and select a vendor that provides the type of HRIS you believe is most efficient and effective.
To prepare for this homework, review the Larson Property Management Company case scenario and then research logical process modeling with data flow diagrams and HRIS vendors that may suit the needs of Larson Property Management.
Instructions
Write 3 pages proposal, in which you do the following:
1. Two Ways to View an HRIS: Data Versus Process
• Explain the importance of viewing the HRIS from both a data and process perspective. Next, explain how the change team will use this information to address identified needs from Phase II: Analysis.
2. Logical Process Modeling with Data Flow Diagrams and Physical Design Choice
• Based on your research of logical process modeling with data flow diagrams, explain the key business activities and processes in the HR system and how the data will flow. Next, determine the physical design and explain your reasoning for the design. Defend your decisions with theory and findings from past readings and class activities.
3. Choose HRIS Vendor
• Now that you know the type of HRIS you will be implementing, it is time to choose an HRIS vendor. Compare and contrast three vendors, including a description of the cost, capabilities, and HR functions that the HRIS caters to. Based on your comparison, choose the HRIS vendor that you will recommend to your client, and explain the main reason why you decided to choose this vendor over the others.
Format your homework according to the give formatting requirements:
1. The answer must be double spaced, typed, using Times New Roman font (size 12), with one-inch margins on all sides.
2. The response also includes a cover page containing the title of the homework, the course title, the student's name, and the date. The cover page is not included in the required page length.
3. Also include a reference page. The references and Citations should follow APA format. The reference page is not included in the required page length.
The specific course learning outcome associated with this homework is:
• Choose an HRIS vendor that can support the required business activities, processes, and data flow needs of the HR department.
HRIS in Action
Larson Property Management Company is one of the largest t companies in California, with more than 1,000 employees. The company provides a full array of commercial management and development services. These activities include complete management services for commercial office and retail buildings and apartment complexes; the construction, repair, and maintenance of commercial properties; and financial management and billing services for commercial real estate clients. The company has experienced significant expansion over the past five years in response to the growth in apartment and commercial construction in southern California, and this expansion has resulted in the need to hire a large number of employees on an ongoing basis to staff its operations management property.
Larson Property Management has depended on a legacy HRIS to manage its applicant and employee databases. The system runs on a client-server computer system. The system was implemented approximately 10 years ago, prior to the rapid growth of the company and when the organization had fewer than 100 employees. The system's functionality is limited to the storage and retrieval of employee and applicant data. For recruiting purposes, the system requires a clerk to manually enter basic applicant data, the results of the application test, and whether or not an offer of employment has been made. Prior to this, applicants' files were passed around to those who reviewed the materials and were sometimes misplaced, so trying to locate a particular applicant's file was often a problem. The current HRIS has limited file storage capability for applicant and employee records and currently has reached its storage capacity.
Larson Property Management has decided to replace its legacy HRIS. One application module in the new HRIS that the company wants is a sophisticated applicant-tracking system (ATS). The primary objective of the ATS will be to provide a paperless hiring process. The basic functions of the new system will be managing the requisition and approval of job openings, storing resumes and job applications and retrieving through query functions the names of applicants who match job requirements, tracking a candidate's progress through the recruiting and selection process, and providing automated reporting functions. The company's managers also want an e-HR functionality that includes the Internet posting of job openings through the company's website and external job-posting services, application and resume submission through the Web and through kiosks at various office locations, staff ability to access and use the system remotely through a Web browser, and online resume- and application-scanning capabilities.
Part of the design phase is modeling the processes that will be used in the system for applicant tracking. For Larson Property Management, this modeling will allow the system analysts to design an efficient paperless hiring process.
Case note: As you read this chapter, keep the situation at Larson Property Management in mind. It will be the basis of the case analysis at the end of the chapter.
Kavanagh, M. J., & Johnson, R. D. (2017). Human Resource Information Systems: Basics, Applications, and Future Directions (4th Edition). SAGE Publications, Inc. (US).