Section 1 - Research New Policy Initiatives
The objective of these questions, are to provide you with an opportunity to:
- Evaluate existing policies to determine their currency and relevance
- Evaluate current policy trends and their impact on policy development and complete research and consultation in accordance with organisation policies and procedures
# Question
1 What is the purpose of having policies?
2 What criteria should you expect to see within existing policies?
3 Identify four (4) areas to consider when you are evaluating existing policies
4 Identify four (3) areas where you can research to evaluate current policy trends
5 Identify four (4) areas of consideration when researching and evaluating policies
6 Identify four (4) potential stakeholders you can consult with
7 What questions can you ask during discussion about policy issues?
8 Identify four (4) methods of facilitating discussion with stakeholders
Section 2 - Draft Policies
The objective of these questions, are to provide you with an opportunity to:
- Select and use policy formats and structures suited to policy users
- Draft policies that reflect the culture, values and objectives of the organisation
- Clearly and logically articulate policy requirements and other information that supports policy statements
- Develop plans for policy resourcing, implementation and review
# Question
1 Identify features of policy formats appropriate to your organisation
2 What writing style should you use for your policy and why? Identify some of its features
3 Identify elements that should be in a policy draft
4 What methods can you use to improve the quality of your draft?
5 Identify legislation that your organisation or service will be required to follow in your policy
6 In what ways can you help manage resource requirements?
7 Identify common ways in which plans for policy resourcing, implementation and review fail
8 What are the most important factors when developing a strategic plan?
Section 3 - Test Draft Policies
The objective of these questions, are to provide you with an opportunity to:
- Develop and implement consultation mechanisms for draft policies
- Identify policy implementation issues with key stakeholders
- Modify draft policies according to outcomes of consultation
- Give sufficient notice to those affected by policy changes
# Question
1 Establish guidelines you can use when consulting with stakeholders about draft policies
2 Identify four (4) potential issues stakeholders may have with the policy
3 Identify four (4) concerns stakeholders may have with the implementation process
4 What are the benefits of modifying draft policies according to the outcomes of consultation?
5 In what ways can policy changes cause changes to the way people work?
6 List three (3) methods can you use to give sufficient notice to those affected by policy change?
Section 4 - Develop Policy Proposal
The objective of these questions, are to provide you with the opportunity to:
- Prepare policy materials that support implementation and facilitate stakeholder understanding and acceptance of changes
- Present policy proposals to decision-makers according to organisation requirements and seek and gain formal approval according to organisation requirements
# Question
1 Identify three (3) methods of facilitating stakeholder understanding and acceptance of policy changes
2 How can policy proposals help decision makers to understand the policy?
3 What details of the policy should you include in a policy proposal?
4 What methods of presentation or additional documents can you use when presenting policy proposals?
Section 5 - Implement & Review Policies
The objective of these questions, are to provide you with the opportunity to:
- Develop policy implementation plan that maximises impact of new and revised policies
- Develop and use strategies that facilitate wide promotion and dissemination of policy information
- Implement evaluation plan to ensure ongoing review of policies
- Obtain and respond to stakeholder feedback during marketing, promotion and implementation of policies and use learning to inform further review of policies
# Question
1 Identify four (4) key factors to a successful policy implementation plan
2 Identify aspects of services and resources you would need to include in a policy implementation plan
3 Identify four (4) common issues with policy implementation plans and how can they be minimised
4 What should be included in promotional strategies of policy information?
5 Identify four (4) methods of promotion you can use to promote your policy
6 What are the key features of a good evaluation plan?
7 Identify situations which may require a policy review
8 What questions should you ask during a policy review?
9 What strategies can you use to review the implementation of policy?
10 Describe a process or pathway for what would happen with stakeholder feedback obtained during marketing, promotion and implementation of policies?
Section 6 - Knowledge Evidence
The objective of these questions, are to provide you with the opportunity to demonstrate your knowledge of the entire unit. This activity should be completed at workplace. You are to ask question 1-8 to your supervisor/ Centre manager and take notes. In response to the questions write down only brief notes that you have taken while discussing the questions with the supervisor/ Centre manager.
# Question Your Response
1 What are the reasons for the creation or amendment of policy?
2 Has your service recently changed a policy due to a specific legal, ethical, social or economic reason?
3 How do you evaluate current policy trends and where would you get the relevant information?
4 How does your service policies relate to statement of Philosophy of service? 1.
2.
3.
5 Who are the key stakeholders for your organisation or service and how policies are written to address their needs?
6 What methods does your service use for consultation with different stakeholders?
7 What is the process for policy approval at your service or organisation?
8 How do you evaluate and review policies at your service or organisation?
9 After developing an understanding of the service's process of updating or designing policy and procedures you are to ready to attempt question 9.In question 9 you have two options:
You can either:
1. Choose a policy from the existing policies at your service, amend/ review it and create a PowerPoint presentation including;
- Title slide
- Reason for the policy update
- How it relates to service statement of philosophy
- First draft
- Consultation with stakeholders- how you gathered feedback from stakeholders
- Gathering feedback and making changes- what did you do with feedback
- Final draft
- Implementation- how you implemented policy
- Evaluation
Or
2. Design a new policy for your service. If you are designing a new policy, please include the following slides in the Power point presentation;
- Title slide
- Reason for the policy
- How it relates to service statement of philosophy
- What are format/ language requirements to write a policy (writing structure/style)
- First draft
- Consultation with stakeholders
- Gathering feedback and making changes
- Final draft
- Approval
- Implementation
- Evaluation