Assignment:
Disclaimer: Conduct research on Project Management Plans to better understand their content (example: ProjectManagementDocs.com). The goal of this assignment is to understand the process of creating a Project Management Plan. When enough detail is not provided, use your best judgement to fill in the blanks.
The IT Project that was completed earlier in the semester involved only the implementation phase of deploying IT resources to a new building. This assignment goes beyond the earlier project to look at the project from the analysis of the IT needs through the evaluation of the IT project.
Background: The university plans to acquire additional facilities in the future. The state notifies the university's Chief Executive Officer (CEO) when legislation approves the acquisition of new facilities (the actual construction of the facility is outside the scope of this assignment).
The CEO notifies the Chief Operations Officer (COO) who acts as the project sponsor and approves the opening of the facility. The COO identifies the administrative and academic departments (to include the IT department) that will occupy the facility. The COO and each department then assign a representative to work on the project team and represent their interests. The IT department may assign multiple members to represent specialized areas involved in the project.
The COO then tasks the Project Manager to begin the analysis phase to determine the occupant's IT requirements and specifications. The scope of the project includes analyzing, designing, developing, implementing, and evaluating the IT requirements of the new facility.
The Project Manager works with each department and the IT department to document all their IT requirements and design/develop the best solution. Once completed, a final IT budget is established, and the project sponsor approves any changes to cost, schedule, quality and scope.
The typical order of execution includes 1) analyzing and documenting requirements; 2) design and develop the best solution; 3) review and signoff by the departments who will occupy the facility; 4) approval of the budget and project management plan by the COO; 5) execution/implementation of the project; and 6) an after-action evaluation of the project.
The major milestones (and only the milestones) from the earlier IT Project Plan will be incorporated into the Project Management Plan schedule. One significant difference here is that the earlier IT Project Plan might contain separate milestones for each area of the facility (i.e. "offices completed", "admin areas completed", etc.) but, since the layout of a new facility is dynamic, the milestone can be consolidated. Additional milestones for the analysis, design, development and evaluation must also be included in the Project Management Plan schedule.
While the building is under construction, the COO will notify the Project Manager, on a monthly basis, via email, the status of the facility's construction and the estimated date of delivery. The Project Manager will notify the Project Team and the IT department of the project status, via email immediately. Thirty days before construction is completed, in-person meetings will be scheduled on a 2 weekly basis with the project team. These meetings will be facilitated by the Project Manager who will ensure meeting notes are captured and distributed. The Project Manager will also communicate with the COO and senior management when requested. The Project Manager is responsible for monitoring the project and reporting to the project sponsor should the scope, cost and schedule be adversely affected.
The assignment includes identifying at least 10 risks that might be documented and tracked during the project implementation. These risks must be based on the requirements from this document and not from generic risks found during your research of other project management plans.
Attachment:- Project Management Plan.rar